FIG General Assembly

Minutes

41st General Assembly
6 and 11 May 2018 in Istanbul, Turkey

 Minutes of the meetings held on Sunday 6 May 2018 and on Friday 11 May 2018 in ÜSKÜDAR Room
at Istanbul Congress Center, Istanbul, Turkey

Introduction

This online version of the minutes includes link to all appendices in .pdf.

IIn addition to this on-line version, the minutes (without appendix) are attached as a .pdf file.

To download only the minutes in Acrobat format please click here: 

Minutes as uploaded on the web site on 20 July 2018 (pdf, 28 pages)

The individual appendix files can be downloaded below under each item in pdf format.

PLEASE NOTE: FIG Office has sent a letter to all FIG members that informs about this online version of the minutes. The letter also includes two new publications and the Annual Review 2017. The letter has been sent on 20 July, so if you have not received the letter by mid August please inform the office. The information about the minutes incl link has also been sent by email to all FIG members.

The Congress proceedings: http://fig.net/resources/proceedings/fig_proceedings/fig2018/index.htm

List of Minutes Items

Sunday, 6 May, 09:00-13:00 and 14:00-16:30
  1. OPENING PROCEEDINGS
  2. ROLL CALL
  3. APPOINTMENT OF TELLERS
  4. ADOPTION OF THE AGENDA
  5. ADOPTION OF THE MINUTES OF THE 40th GENERAL ASSEMBLY
  6. MEMBERSHIP
  7. PRESIDENT’S REPORT
  8. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2017-2018
  9. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2017-2018
  10. REPORTS FROM THE FIG TASK FORCES 2015-2018
  11. REPORT FROM THE YOUNG SURVEYORS NETWORK 2017-2018
  12. REPORT FROM STANDARDS AND REGIONAL CAPACITY NETWORKS 2017-2018
  13. REPORTS FROM FIG COMMISSIONS
  14. TERMS OF REFERENCE FOR GROUP TO WORK ON FIG GOVERNANCE
  15. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
  16. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
  17. NEW FIG PUBLICATIONS
  18. FIG ACCOUNTS FOR 2017, AUDITOR’S REPORT AND BUDGETS 2018-2021
  19. SUBSCRIPTION RATES FOR 2020
  20. ELECTION OF COMMISSION CHAIRS FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES
  21. ELECTION OF VICE PRESIDENTS FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES
  22. ELECTION OF PRESIDENT FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES
  23. DECISION ON THE VENUE FOR FIG CONGRESS 2022 – PRESENTATION OF CANDIDATES
    24. Friday, 11 Ma4, 8:30-10:30 – Presidents' Meeting (by invitation only)
  24. FIG PRESIDENTS’ MEETING
    Friday, 11 May, 11:00–12:30 and 13:30-15:00
  25. ROLL CALL
  26. MEMBERSHIP
  27. ELECTION OF COMMISSISON CHAIRS
  28. ELECTION OF TWO VICE PRESIDENTS FOR 2019-2022
  29. ELECTION OF PRESIDENT FOR 2019-2022
  30. DECISION ON THE VENUE FOR FIG CONGRESS 2022
  31. REPORTS FROM ASSOCIATION-, AFFILIATE-, ACADEMIC-, REGIONAL BODIES-, CORPORATE MEMBERS FORUMS AND OTHER (IF ANY)
  32. REPORTS FROM COMMISSIONS
  33. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITIES (IF ANY)
  34. OTHER ISSUES
  35. REPORT ON THE FIG WORKING WEEK 2021 IN ACCRA, GHANA
  36. REPORT ON THE FIG WORKING WEEK 2020 IN AMSTERDAM, THE NETHERLANDS
  37. REPORT ON THE FIG WORKING WEEK 2019 IN HANOI, VIETNAM 
  38. PRESENTATION OF CERTIFICATES OF APPRECIATION AND CLOSING CEREMONY

Sunday 6 May 2018

GENERAL ASSEMBLY 1ST SESSION

Sunday, 6 May, 09:00-13:00 and 14:00-16:30
ÜSKÜDAR Room, Istanbul Congress Center 
Istanbul, Turkey

1. OPENING PROCEEDINGS

President Chryssy Potsiou opened the 41st General Assembly by welcoming all delegates to Istanbul, Turkey and to this fourth and final general assembly of her 4-year term of presidency. The President expressed her gratitude to members and delegates for their participation. She acknowledged the hard and successful work of the local organisers from the Chamber of Surveying and Cadastre Engineers of Turkey for the Congress. Despite many challenges the local organisers have managed to organise a large and spectacular FIG congress in the beautiful city of Istanbul.

The President noted with sadness the trouble that many Africans, and especially Nigerians, have had in their attempt to get visa to attend the congress, even though the local organisers and FIG had done what they could to assist and to prepare the embassies. Unfortunately, too many were not successful and they were missed at the general assembly and congress. The President urged future local conference organising committees to be aware that it takes a lot to work with these visa issues. She did however also note that although FIG works seriously and hard to assist to get visa, still, the final decisions on granting visas is beyond the control of FIG.

The President welcomed Honorary President Bob Foster to the meeting and noted several greetings and apologies that were received from member associations and other members. There were special greetings from Honorary Presidents Holger Magel and Juha Talvitie and from Honorary Member Markku Villikka. She also asked for a moment of silence for the passing of Clifford Dann MBE, FRICS, Honorary Member of FIG, who passed away on 19 September 2017.

2.. ROLL CALL

Vice President Rudolf Staiger took the roll call. The roll call was done for member associations only. It was noted that only member associations that have paid all their membership fees to the end of 2017 were allowed to vote at the meeting. A list of member associations that were not allowed to vote was published and posted on the FIG web site 16 April 2018. Some associations have after this date settled their arrears.

Appendix to items 2 & 25: Roll Call incl information of the number of votings per member association and members that were not allowed to vote at the General Assembly because of unpaid membership fees for 2017 and earlier.

59 member associations out of 103 were present at this session which is more than one third of the membership needed for the General Assembly to be constitutionally valid.

Motion: That members present are recorded in the minutes.

Decision:: The motion was adopted.

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers for the entire General Assembly.  The tellers will represent the member associations hosting the current and the following General Assembly  

  • Mr Muzaffer Kahveci (Chamber of Surveying and Cadastre Engineers of Turkey)
  • Mr Hoang Kim Quang (Vietnam Association of Geodesy - Cartography - Remote Sensing, Vietnam)

Motion: That the General Assembly appoints Muzaffer Kahveci from Chamber of Surveying and Cadastre Engineers of Turkey and Hoang Kim Quang as tellers for this General Assembly.

Decision:: The motion was adopted.

4. ADOPTION OF THE AGENDA

The General Assembly was announced as mandated, two months prior the general Assembly by email and on FIG web site, and the Agenda for the General Assembly was also published on the web site and by email to all members.

Motion: That the agenda be adopted.

Decision: The motion was adopted.

5. ADOPTION OF THE MINUTES OF THE 40th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Helsinki, Finland, May/June 2017, without appendices.

Motion: That the minutes be adopted as recorded.

Decision: The motion was adopted

6. MEMBERSHIP

6.1 Admittance of new Member Associations

FIG has received one application for membership since the agenda was distributed and since the 40th General Assembly. This application was discussed at the FIG Council meeting on 4 May and council decided to bring this application forward to the General Assembly

6.1.1 General Commission for Survey (GCS), Kingdom of Saudi Arabia MA-10133  

General Commission for Survey (GCS), Kingdom of Saudi Arabia has applied for association membership. The association was established in 2006. Their total membership (all categories) is 328 General Commission for Survey (GCS), Kingdom of Saudi Arabia fulfils the criteria of FIG member association.

Appendix to tem 6.1.1:

Motion: That the General Assembly admits General Commission for Survey (GCS), Kingdom of Saudi Arabia to become a member association of FIG.    

Decision: The motion was adopted, and the membership certificate was handed over by FIG President.

6.2 Other Member Association Issues
6.2.1 Colegio de Ingenieros Topógrafos de Costa Rica, MA-10019

Colegio de Ingenieros Topógrafos de Costa Rica has unfortunately decided to resign from FIG. FIG thanks for their membership until the end of 2017.

Motion: That the General Assembly notes the update.

Decision: The motion was adopted.

6.3 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:  

  • Mali: Ordre des Geometres Experts du Mali MA-10117

The General Assembly has power to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent information to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Istanbul.  

Order of Land Surveyors Expert. (O.G.E.F), Algeria, MA-10001
FIG office has received payment from Order of Land Surveyors Expert. (O.G.E.F), Algeria, MA-10001 and the association will therefore not be expelled.  

The Institute of Surveyors Inc. ISSL, Saint Lucia, MA-100123
FIG office has received payment from the association and The Institute of Surveyors Inc. ISSL will therefore not be expelled.

After acceptance of new member associations and before expulsions the number of FIG member associations is 103 from 89 countries.

Motion: That the General Assembly expels:

  • Mali: Ordre des Geometres Experts du Mali MA-10117

from the FIG membership because membership fee has not been received.

Decision: The motion was adopted.

6.4 Suspended status 2018

In accordance with its administrative measures, FIG Council, has deferred to continue for 2018 the issuance of a membership subscription invoice to the following members and FIG Council deem their membership to be in suspension:

  • the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results and will deem their membership in suspension giving due consideration to its internal situation.
  • Ukrainian Society of Geodesy and Cartography
  • Licensed Surveyors Association in Palestine

Iranian Professional Society of Surveying Engineers (ISS) has paid their membership fee and has now returned to normal membership status.

The situation with these associations will be reconsidered by Council again in 2019.

Motion: That the General Assembly notes the members with suspension status.

Decision: The motion was adopted.

6.5 Other membership issues

6.5.1 Affiliate members

There have been two applications for affiliate membership since the General Assembly 2017.

  • Danish Geo Data Agency, Denmark – AF-20063
  • Ordnance Survey, United Kingdom – AF-20064 

The council has expelled the following affiliate members because of unpaid membership subscriptions:

  • Bahrain: Survey and Land Registration Bureau AF-20056
  • Cambodia: Ministry of Land Management, Cambodia AF-20004
  • Guatemala: Guatemalan Registry of Cadastral Information AF-20053
  • Iraq: General Directorate for Surveying / Baghdad AF-20031

After these changes the number of Affiliate members is 43 from 41 countries.  

6.5.2 Corporate members

FIG Council has admitted the following Corporate Member:

  • RKSOFT Turkey (CM-30070)  

FIG Council has expelled the following member due to lack of payment of membership fee:

  • Qatar: Concord Surveying Works Co. CM-30048
  • Sri Lanka: JKO Surveyors & Consultants (Pvt) Ltd, Sri Lanka CM-30054   

After these changes the number of corporate members is now 27.

6.5.3 Academic members

FIG Council has admitted the following University to become Academic member since the General Assembly 2017:

  • South East European Research Institute on Geo Science, Macedonia FYROM

The council has expelled the following 11 Academic Members due to lack of payment:

  • Nigeria: University of Lagos AC-40049 § 
  • Nigeria: Nnamdi Azikiwe University AC-40050
  • Russian Federation: Moscow State University of Geodesy and Cartography AC-40060
  • Spain: Escuela Universitaria de Ingeneria Tecnica Topografica AC-40064
  • United Kingdom: University of Nottingham Institute of Engineering Surveying & Space Geodesy AC-40078
  • United Kingdom: University of West England Faculty of Built Environment AC-40079
  • Mexico: Universidad Autonoma de Nuevo León AC-40101
  • USA: University of Houston, College of Technology AC-40108
  • Kazakhstan: East-Kazakhstan State Technica AC-40112
  • Kazakhstan: Kazakh National technical University after K. I. Satpaev AC-40125
  • Gabon: Ecole Nationale du Cadastre et des Sciences Geographique (ENCSG) AC-40132

The payment structure of the Academic Members was changed in 2013 so that Academic Members would be invoiced every 4 years instead of every year. The four-year payment will reward the members with a 50% discount. Academic members were invoiced in 2014, and again in 2018.

The number of Academic Members after these changes is 84 from 50 countries.

6.5.4 Correspondents

The Council has admitted following new correspondents:

  • Jean Pierre Habiyaremye, Rwanda   The number of correspondent members is now 4.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

7. PRESIDENT’S REPORT

President Chryssy Potsiou has prepared the President’s report on the activities of the Federation since the General Assembly in Helsinki, Finland, May/June 2017.

Appendix to item 7:

Motion: That the General Assembly accepts the President’s report.

Decision: The motion was adopted.

8. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2017-2018

Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from May 2017 to March 2018. He gave a short oral report to the General Assembly.

Appendix to item 8:

Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation.

Decision: The motion was adopted.

9. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2016-2017

9.1.  International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Dr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Christchurch. He gave a short oral report to the General Assembly.

Appendix to item 9.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision: The motion was adopted.

9.2.  International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM, Mr John Brock and Mr Jim Smith have prepared a report on the IIHSM activities since the General Assembly in Helsinki.  Mr John Brock gave a short report to the General Assembly.

Appendix to item 9.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision: The motion was adopted.

10. REPORTS ON FIG TASK FORCES (2015-2018)

FIG has currently two Task Forces.

10.1. Task Force on Real Property Markets

The Task Force assesses the progress of establishing the real property markets in the countries with economies in transition. The Task Force is chaired by Pekka Halme, Finnish Association of Geodetic and Land Surveyors MIL.

Appendix to item 10.1 – Status Report from the Task Force

Motion: That the General Assembly adopts the report from the Task Force and records its thanks to the Chair of the Task Forces and their members.

Decision: The motion was adopted.

10.2. Task Force on Corporate Members  

The Task Force is established to strengthen the FIG relationship with corporate members. The Task Force is chaired by John Hohol, National Society of Professional Surveyors (NSPS) in cooperation with Bryn Fosburgh, Vice President of Trimble. Vice President of Trimble. Mr John Hohol gave a short oral report to the General Assembly.

Appendix to item 10.2

Motion: That the General Assembly adopts the report from the Task Force and records its thanks to the Chair of the Task Forces and their members.  

Decision: The motion was adopted.

11. REPORT FROM YOUNG SURVEYORS NETWORK

FIG Young Surveyors Network is currently chaired by Ms. Eva-Maria Unger, Austria. She gave a status report on the activities of Young Surveyors Network.  

Based on the changed election structure reported at the FIG General Assembly 2017, the Young Surveyors have appointed a new Chair for the term 2019-2020, Ms Melissa Harrington, which has been approved by FIG Council.

Appendix 11: Report from Young Surveyors (to be added)

Motion: that the General Assembly notes the report and succession plan and records a thanks to the chair for her term of office 2015-2018, and a thanks to all the many active Young Surveyors.

Decision: The motion was adopted.

12. REPORTS FROM STANDARDS AND REGIONAL CAPACITY NETWORKS 2017-18

Each Network Chair has submitted a written report on their Network activities since the FIG Working Week in Helsinki. Each Network gavea short report on the Network activities to the General Assembly.

Appendix to item 12: Network reports:  

Motion: that the General Assembly notes the reports and records a thanks to the chairs of the network.

Decision: The motion was adopted.

13. REPORTS FROM FIG COMMISSIONS

Each Commission Chair has submitted a written report on their Commission activities since the FIG Working Week in Helsinki. These reports include progress reports of the Commission working groups. Each Commission held a meeting during the Working Week on Tuesday 8 May, 17:30-18:30. All commissions reported at the General Assembly on their commission activities. The reports were grouped into three panels and were followed by questions and comments from the delegates.

Appendix to item 11: Commission reports and handouts:

Areas that were commented by the general assembly were: encouragement of commission 9 to include the other commissions in the work of the blockchain technology and use for surveyors; an encouragement to the incoming commission chair for commission 10 to also have a focus on Africa on BIM, since BIM is new in Africa but there is a big interest and engagement; and to encourage work in FIG commission 1 on women in surveying.

Two prizes have been introduced.
Survey Review offers a biennial prize to a peer review paper. There will be a trial period for 2018 and 2020 In 2018 selection was among the successfully peer reviewed papers, and the winner was called to the stage by representative from Survey Review, Richard Grover. Winner was: Kwabena Asiama (Netherlands), Rohan Bennett (Australia), Jaap Zevenbergen (Netherlands) and Seth Asiama (Ghana): Land Valuation in Support of Responsible Land Consolidation on Ghana’s Rural Customary Lands (9214). The paper was used as FIG Article of the Month for July 2018

Last year FIG Commission 5 introduced the NavXperience Award that again in 2018 was given to a selected Commission 5 paper. This year’s winner was: Wan Anom WAN ARIS, Tajul Ariffin MUSA, Kamaludin MOHD OMAR and Abdullah Hisam OMAR, Malaysia with the paper: Non-Linear Crustal Deformation Modeling for Dynamic Reference Frame: A Case Study in Peninsular Malaysia. This paper was used as FIG Article of the Month for June 2018

The prize winners were announced at the General Assembly.

Motion: That the General Assembly: adopts the reports of the Commission Chairs and records its thanks to the chairs and other officers of the Commissions for their ongoing contributions.

Decision: The motion was adopted.

14. TERMS OF REFERENCE FOR GROUP TO WORK ON FIG GOVERNANCE

At the General Assembly 2017, as an outcome of the Task Force on Commission Structure, it was decided that:

Based on the Task Force Recommendations, comments and feedback from the members, the President established a new group of volunteers among the members to contribute to the definition of a Terms of Reference for a future Working Group on a review of the overall FIG Governance.

And that these Terms of Reference will be presented at the General Assembly 2018 on 6 May.

Vice President Mikael Lilje presented a draft ToR at the General Assembly for a working group to evaluate the evaluation of the present governance framework and if needed propose changes that meet the future needs and expectations.  Council has suggested to leave to the incoming Council to establish this group.

Appendix to item 14:

Motion: that the General Assembly notes the Terms of Reference and Council action.

Decision: The motion was adopted. During the congress some members expressed interest in participating in the work.

15. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

Since the 40th General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations.

The main activities in the co-operation with the United Nations and the World Bank during this period have been:

Participation to FAO and the Voluntary Guidelines, VGGT.
At FIG Working Week 2017 two special sessions, one of them being the FIG Academic Forum, were organised. The second session was about Land Consolidation
At the Congress 2018 there will be three sessions in cooperation with FAO: FIG Academic Forum a special session on Land Consolidation and a session on VGGT.

Participation to Global Land Tool Network GLTN:

  • Lead of Global Land Tool Network Professional Cluster 2016-17,
  • Participation in the GLTN International Advisory Board
  • STDM workshop in cooperation with FIG Young Surveyors
  • Expert Group Meeting on Fit-for-Purpose Land Administration in Rwanda
  • Special sessions in the Congress 2018 technical programme

UN-Habitat/GLTN-Young Surveyors Volunteer Community Surveyor Programme VCSP.
VCSP is an innovative volunteer program that is a powerful driver for both social impact and professional development. The VCSP leverages on the skills, experience, talents and education of young surveyors, matches this competence with the needs of GLTN, particularly in GLTN’s county level implementation plans and programs. 13 Young Surveyors from Senegal, Nigeria, Nepal, New Zealand Uganda, England, Namibia, Australia and Zimbabwe have successfully been working on GLTN Projects for 2-4 weeks in DR Congo, Kenya, Nepal, Uganda, Philippines and Zambia.

FIG Publication 52 FIG Publication no 52 The Social Tenure Domain Model - A Pro-Poor Land Tool on Social Tenure Domain Model. FIG Report, 2010.

http://www.fig.net/pub/figpub/pub52/figpub52.pdf
has now been translated into three laguages:
Arabic: http://www.fig.net/resources/publications/figpub/pub52/Figpub52_arabic.pdf
French: https://www.fig.net/resources/publications/figpub/pub52/Figpub52_french.pdf
Japanese: https://www.fig.net/resources/publications/figpub/pub52/Figpub52_japanese.pdf

Participation to the work of UN-GGIM

  •  UN-GGIM-Geospatial Societies – Member
    (Previously Joint Board of Spatial Information Societies JB-GIS)
  • Expert Group on Land Administration
  • Associate member of Sub-committee on Geodesy
  • Participation at the 5th UNGGIM High Level Forum in Mexico City, November 2017
  • Participation at the Seventh Session of the United Nations Committee of Experts on Global Geospatial Information Management in New York, USA, August 2017
  • Participation at UNGGIM Asia-Pacific sixth plenary meeting, October 2017, Kumamoto, Japan

Participation to the work of the International Committee on Global Navigation Satellite Systems (ICG)
Participation to UN-OOSA, Co-chairing WG-D

Participation at the World Bank Conference in March 2018.
World Bank and FIG have organised two special sessions at the FIG Congress 2018.

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation

Decision: The motion was adopted.

16. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005. The name was in 2017 changed to UN-GGIM-Geospatial Societies. The Geospatial Societies meet annually during the United Nations Committee of Experts on Global Geospatial Information Management meetings. The meeting of UN-GGIM-GS in 2017 was held in August 2017. The Geospatial Societies also met in Prague in August 2017.

FIG has collaborative MoUs with a number of the organizations who are part of the Geospatial Societies.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.

iN December 2017 FIG President signed a renewed Cooperation Agreement with the International Real Estate Federation, FIABCI.

FIG is represented in the International Construction Measurement Standard Coalition by Chair of FIG Commission 10, See Lian Ong who has been appointed chair of the Standard Setting Committee. FIG is represented in the Trustee Board by the President.

FIG is represented in International Land Measurement Standard Coalition by Mr. Maurice Barbieri.

In 2017 FIG Council decided to join the Ethics Standard Committee.

FIG is a member of the International Council for Science (ICSU) and is working together with ISO and International Valuation Standards Committee (IVSC) on standards.

CLGE and NSPS initiated the first Global Surveyors day on 21 March 2018, supported by FIG, and this was launched during the World Bank Conference in Washington.

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision: The motion was adopted

17. NEW FIG PUBLICATIONS

Two new FIG publication were presented during the Congress.

Publication 70:
The Africa Regional Network 2015-2018

 Publication 71:
FIG Guidance on Professional Competencies for Quantity Surveyors / Construction Economists / Cost Engineers (commission 10)
  

Motion: That the General Assembly records the publications for inormation and records its thanks to editors and authors of these publications.

Decision: The motion was adopted.

18. FIG ACCOUNTS FOR 2017, AUDITOR’S REPORT AND BUDGETS 2018-2021

Vice President Rudolf Staiger presented the report to the General Assembly. This report includes the auditors report from 2017, official accounts (income statement 2017) and balance sheet 31 December 2017, a summary of 2017 accounts, an updated budget for 2018 and proposals for budgets 2019-2021 and proposal for membership fees for member associations in 2020.

Appendix to item 18:

 Report on Financial Issues (including 2017 accounts and budgets 2018-2021)

Annexes:

Motion: That the General Assembly

  • adopts the audited accounts for 2017,
  • adopts the Finance Report, and
  • adopts budgets for 2018–2021

 Decision: The motion was adopted.

19. SUBSCRIPTION RATES FOR 2020

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. The membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 17.

The 2017 General Assembly approved membership fees for 2019 as follows:

  Per capita fee Minimum fee Maximum fee
2019 € 4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay € 2.40 member up to a maximum of 5,500 members.		 25 members or € 50 (whichever is greater) 5,500 members (€ 26,400)

The World Bank lists of the low-income economies and the lower-middle-income economies are available at: http://data.worldbank.org/about/country-classifications/country-and-lending-groups 

The 2018 subscription fees were kept at the same level as for the years 2012-2018, and General Assembly agreed to increase the fee with 8% for 2019. Since increase has been made for 2019, Council suggest keeping this same rate for 2020.

 Motion: That the General Assembly adopts following membership fees payable by member associations in 2020:

  Per capita fee Minimum fee Maximum fee
2020

€4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.40 per member up to a maximum of 5,500 members.

25 members or €50  (whichever is greater)

5,500 members (€26,400)

Decision: The motion was adopted.

20. ELECTION OF FIG COMMISSION CHAIRS FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES

The General Assembly decided in 2016 to postpone the election of Commission Chairs (Elects) until 2018 due to the work that was being done by the Task Force on Commission structure. Thus, the General Assembly shall appoint Commission Chairs Elects for the term of office 12 May 2018 until 31.12.2018 and these Chairs Elects will then become Commission Chairs for the term of office 2019-2022.

Member associations have made following nominations for the open posts during the nomination period:

  • Commission 1: Winnie Shiu, CSSMG, China
  • Commission 3: Hartmut Müller, DVW, Germany
  • Commission 5: Daniel Roman, NSPS, USA
  • Commission 6: Maria João Henriques, OE-CEG, Portugal
  • Commission 7: Daniel Paez, Colombian Society for Surveyors, Colombia
  • Commission 8: Marije Louwsma, GIN, the Netherlands
  • Commission 9: Ben Elder, RICS, UK
  • Commission 10: Alan Muse, RICS, UK

One application was received late and therefore unfortunately rejected.

As there were no nominations for Commission 2 and Commission 4 Council has discussed about the situation and has decided according to the FIG Statutes that the positions will be appointed by Council.

The profile templates of each candidate and their presentation hand-outs are attached to the minutes. In the first session of the General Assembly each candidate was given equal time (not more than 5 minutes) to introduce her/him and make a presentation focusing on his/her ideas and goals for developing the FIG agenda within the commission. Handouts of the presentations are attached to these minutes.

The elections will take place at the second session of the General Assembly by blind votes in on Friday 11 May 2018.

Appendix to item 20 and 27: Profiles of the candidates for FIG Commission Chairs 1.1.2019-31.12.2022

Motion: That the General Assembly notes the presentations and decides to make the election at the second session of the General Assembly on the 11 of May.

Decision: The motion was adopted.

21. ELECTION OF TWO FIG VICE PRESIDENTS FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES

FIG Council has received three nominations for the two posts of FIG Vice President:

  1. Diane Dumashie, RICS, UK
  2. Alojz Kopacik, Chamber of Surveyors and Cartographers, Slovakia
  3. Jixian Zhang, CSSMG, China

The profile templates of each candidate were attached to theagenda. In the first session of the General Assembly each candidate was given equal time (not more than 6 minutes) to introduce her/him and make a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly. Hand-outs of the presentations are attached to the minutes.

The elections will take place at the second session of the General Assembly by blind votes in on Friday 11 May. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.

Appendix to item 21 and 28: Profiles of the candidates for FIG Vice President 1.1.2019-31.12.2022:

  1. Diane Dumashie nomination form, RICS, UK - letter of support
    Hand-outs of presentation
  2. Alojz Kopacik nomination form, Chamber of Surveyors and Cartographers, Slovakia - letter of support
    Hand-outs of presentation
  3. Jixian Zhang nomination form, CSSMG, China - consent to nomination - letter of support
    Hand-outs of presentation

Motion: That the General Assembly notes the presentations and decides to make the election at the second session of the General Assembly on the 11 of May.

Decision: The motion was adopted.

22. ELECTION OF FIG PRESIDENT FOR THE TERM 2019-2022 - PRESENTATION OF CANDIDATES

The Council has received two nominations for the post of FIG President:

  1. Brian Coutts, NZIS, New Zealand
  2. Rudolf Staiger, DVW, Germany

In the first session of the General Assembly the candidates were given time (not more than 10 minutes) to introduce themselves and make a presentation focusing on their ideas, goals and agenda for furthering FIG’s objects and global stature.

The election will take place at the second session of the General Assembly by blind votes on Friday 11 May 2018.

Appendix to item 22 and 29: Nomination templates of candidate to FIG President 1.1.2019-31.12.2022:

  1. Brian Coutts nomintation form, NZIS, New Zealand - letter of support
    Hand-outs of presentation
  2. Rudolf Staiger nomination form, DVW, Germany - letter of support
    Hand-outs of presentation

Motion: That the General Assembly notes the presentations and decides to make the election at the second session of the General Assembly on the 11 of May.

Decision: The motion was adopted.

23. DECISION OF THE VENUE FOR FIG CONGRESS 2022 – PRESENTATION OF CANDIDATES

The FIG Congresses are organised by FIG together with a local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Congress. This General Assembly will decide on the host for the FIG Congress 2022.

The FIG Council has received two bids to host the FIG Congress 2022, and FIG Council thanks all bidding member associations for their special engagement and contribution to FIG.

The Council has prepared a desktop summary on the bids. In the summary report the following considerations, as laid out in the invitation documentation, are described for comparison:

  • Rotation of the conferences (region);
  • Country (hosting of earlier FIG events, experience);
  • Member association (its activeness, commitment to FIG and the Working Week, execution ability for local association);
  • Supporting organisations (local support to the Working Week, governmental support, financial support, general support);
  • Host city (characteristics and interest from congress programme point of view, host city attractiveness, host city offerings);
  • Venue (price/affordability, location of venue, internet availability suitability of rooms, size of venue, structure and layout of the venue, catering, value for money, hotels nearby facilities for exhibition);
  • Accessibility (flight connections, several access possibilities, security, visa issues, air fare to destination);
  • Safety and security (political stability, airport safety, city safety, political stability in the country - rating must be 3 or higher);
  • Proposed dates (must meet FIG requirements, Following FIG statutes, practical dates, availability of venue, other conferences at the same time)
  • Technical programme (coverage of all FIG Commissions, potential partners, originality, special ideas);
  • Technical tours (coverage of all FIG Commissions, originality, ideas proposed);
  • Social programme (attractiveness and variety, proposals for dinners, attractiveness of offered dinners, proposals for tours, is the programme following the overall FIG concept);
  • Attendance (expectation of international, regional and local attendance, realistic number of international and national participants);
  • Finances (estimate of surplus and financial risks, realistic fees proposed, fees in an acceptable price range, difference between international and national fees, realistic budget, estimated revenue);
  • Sponsorship (estimate sponsorship and exhibition income, proposed income, how realistic is proposed income, local sponsor offerings, sponsor interest to conference);
  • Why host (reason for hosting);
  • Objectives and outcomes (thought through why conference should be held at destination, difference to other destinations, short term outcome, long term outcome);
  • Suggested theme (thought of possible theme that fits to local/regional situation);
  • Events organised in the past three years (how experienced is the host in organising events)
  • Major events planned in the proposed city (many events might affect the price level):
  • Initiatives for sustainable conference environment (is host city, venue and local host paying attention to environmental issues);
  • New initiatives or activities (originality – but within the overall FIG concept)
  • What legacy to leave locally from the Working Week (with host, hosting city, for the surveying community)

The summary report will not give a recommendation or a preference to any candidate but it will provide useful information on each items listed above and summarise the pros and cons of each candidate to assist the member association in making their decision.  The General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Congrfess.

The Council has considered the bids and has decided to present the submitted bids to the General Assembly for its decision:

  1. Cape Town, South Africa, The South African Geomatics Institute (SAGI)
  2. Orlando, Florida, USA, National Society of Professional Surveyors (NSPS)

The General Assembly is recommended to read the summaries and the bids carefully.

Appendix to item 23 and 30:
Summary Report on the Bids for FIG Congress 2022
Bidding documents for FIG Working Week 2021:

  1. Cape Town, South Africa, The South African Geomatics Institute (SAGI)
    video presentation
  2. Orlando, Florida, USA, National Society of Professional Surveyors (NSPS)
    hand-outs of presentation - video

At the session each candidate was given the same time (not more than 10 minutes) to make a presentation of their proposal and framework of the Working Week and their bid.

Decision on the venue of FIG Congress 2022 will be made at the second session of the General Assembly on 11 May. The voting will be made by blind votes.

Motion: TThat the General Assembly notes the submission, the summary report and the presentations, makes its careful consideration and decision during the second session of the General Assembly on 11 May.

Decision: The motion was adopted.


Friday 11 May 2018

Friday, 11 May, 08:30-10:30
Room BEYLERBEYİ 1-2 ,
Istanbul Congress Center, Istanbul, Turkey

Presidents’ Meeting (by invitation only)

24. FIG PRESIDENT'S MEETING

A total of 88 delegates attended this Presidents’ Meeting. At the meeting challenges facing the member associations and relations between member associations and FIG were discussed as well as experiences from the FIG Congress 2018. A separate memorandum of this meeting is circulated to the member associations.

Friday, 11 May, 11:00–12:30 and 13:30-15:00 

Room ÜSKÜDAR ICC, Istanbul Turkey
General Assembly, Second Session and Closing Ceremony

25. ROLL CALL

Vice President Rudolf Staiger took the roll call. The roll call was done for member associations only.

It was noted that only member associations that have paid all their membership fees to the end of 2017 were allowed to vote at the meeting. A list of member associations that were not allowed to vote was published and posted on the FIG web site 16 April 2018. Some associations have after this date settled their arrears.

At the second General Assembly 73 member associations out of 105 were present representing 91 votes. Together with observers around 400 persons participated in the General Assembly.

Appendix to items 2 & 25: Roll Call including information about number of votes for member associations and members that are not allowed to vote at the General Assembly because of unpaid membership fees for 2016 and earlier.

At the first General Assembly the following two representatives were appointed as tellers:
Tellers: The tellers will represent the member association hosting the current General Assembly (MIL/MAKLI, Finland) Martti Pietikainen and the host of the proceeding following General Assembly (Chamber of Surveying and Cadastre Engineers of Turkey) Muzaffer Kahveci.

Motion: Those members present are recorded in the minutes.

Decision: The motion was adopted.

26.  MEMBERSHIP

During the Congress, the Council has received one application for member association membership and has decided to bring it to the General Assembly.

26.1 Afghan Surveyors Association (ASA), Afghanistan  

FIG Council has received an application for membership from Afghan Surveyors Association (ASA), Afghanistan. This application was discussed at the FIG Council meeting during FIG Congress 2018 and council decided to bring this application forward to the General Assembly. The association was established 2 April 2018. Their total membership (all categories) is 185. Afghan Surveyors fulfils the criteria of FIG member association.  

Appendix to item 6.1.1:

 Motion: That the General Assembly admits Afghan Surveyors Association, ASA, Afghanistan to become a member association of FIG.  

Decision: The motion was adopted, and the Afghan Surveyors Association received their membership certificate by the President.

26.2 Other membership matters  

Association Professional Surveyors of Liberia was expelled at the General Assembly 2017. Liberia has now paid their remaining arrears and are therefore reinstalled as member.  

FIG has received the following application for Affiliate membership:

  •  Survey of India (AF-)
  • Surveyors Council of Nigeria (SURCON) (AF-)

FIG has received the following application for Academic membership:

  •  National University of Life and Environmental Sciences of Ukraine    

 The number of member associations after expulsions and admittance of new members is 105 from 91 countries.  

The number of affiliate members is after the updates 45 from 43 countries.  

The number of Academic members is after the update 86 from 52 countries.

Motion: That the General Assembly notes the updates    

Decision:  The motion was adopted.

27. ELECTION OF COMMISSION CHAIRS

According to the FIG Statutes and Internal Rules the General Assembly shall elect Commission Chairs Elects. These Chairs Elect will then become Chairs of the Commissions for the next term of office, 2019-2022. Thus the General Assembly shall appoint at this meeting Commission Chairs for the term of office 1.1.2019-31.12.2022. Their respective nominating member associations have reconfirmed all nominated Chairs 2019-2022.

The decision for the candidates for Commission 1, 3, 5, 6, 7, 8, 9, and 10 took place by blind votes in one voting sheet following the FIG statutes and internal rules with the possibility to vote yes, no or blank.

  • Commission 1: Winnie Shiu, CSSMG, China - 84 votes
  • Commission 3: Hartmut Müller, DVW, Germany - 82 votes
  • Commission 5: Daniel Roman, NSPS, USA - 82 votes
  • Commission 6: Maria João Henriques, OE-CEG, Portugal - 82 votes
  • Commission 7: Daniel Paez, Colombian Society for Surveyors, Colombia - 85 votes
  • Commission 8: Marije Louwsma, GIN, the Netherlands - 80 votes
  • Commission 9: Ben Elder, RICS, UK - 81 votes
  • Commission 10: Alan Muse, RICS, UK - 81 votes

For Commission 2 council has consulted the commission and SSSI, and has appointed David Mitchell, SSSI, Australia.  

For Commission 4 Council proposed to the General Assembly that Council in consultation with the commission finds a suitable candidate during the following months.

Appendix to item 20 and 27: Profiles of the candidates for FIG Commission Chairs 1.1.2019-31.12.2022

Motion:That the General Assembly:

  •  elects the Chairs Elects to commissions 1, 3, 5, 6, 7, 8, 9, 10 as described above,
  •  notes the appointment of the Chairs Elects to commission 2 and 4,
  •  appoints the Chairs Elects for Chairs for the term 2019-2022.

Decision: The motion was adopted. The General Assembly also noted the council appointment of the Chair Elect for commission 2, David Mitchell, and the fact that Council will appoint a Chair Elect for commission 4 in the coming months.

28. ELECTION OF TWO VICE PRESIDENTS FOR 2019-2022

The General Assembly has heard presentation of the three candidates for the two positions for FIG Vice President 2019-2022 at the first session. The election took place between:

  1. Diane Dumashie, RICS, UK
  2. Alojz Kopacik, Chamber of Surveyors and Cartographers, Slovakia
  3. Jixian Zhang, CSSMG, China

The elections took place by blind votes following the FIG statutes and internal rules. The elections were done one position at a time.

Appendix to item 21 and 28: Profiles of the candidates for FIG Vice President 1.1.2019-31.12.2022:

  1. Diane Dumashie nomination form, RICS, UK - letter of support
    Hand-outs of presentation
  2. Alojz Kopacik nomination form, Chamber of Surveyors and Cartographers, Slovakia - letter of support
    Hand-outs of presentation
  3. Jixian Zhang nomination form, CSSMG, China - consent to nomination - letter of support
    Hand-outs of presentation

Motion: That the General Assembly elects two Vice Presidents for the term 1.1.2019-31.12.2022.  

Decision: In the first round Diane Dumashie got 55 votes, Alojz Kopacik 12 votes and Jixian Zhang 22 votes out of a total of 91 votes (there were 2 invalid votes). Because Diane Dumashie got absolute majority in the first round she was elected.  

After the election of the first candidate there remain two candidates for the second position, and in this election Alojz got 33 votes and Jixian Zhang got 58 votes.  

The general Assembly elected Ms Diane Dumashie and Mr Jixian Zhang as Vice presidents for the term 2019-2022 after they got the majority of the votes in the elections. FIG President Potsiou thanked all three candidates and their member associations for their contributions and willingness to serve FIG.

29. ELECTION OF PRESIDENT FOR 2019-2022

The General Assembly have heard presentation of the two candidates for the FIG President 2019-2022 at the first session. The election will take place between

  1. Brian Coutts, NZIS, New Zealand
  2. Rudolf Staiger, DVW, Germany

The election took place by blind votes following the FIG statutes and internal rules.

Appendix to item 22 and 29: Nomination templates of candidate to FIG President 1.1.2019-31.12.2022:

  1. Brian Coutts nomintation form, NZIS, New Zealand - letter of support
    Hand-outs of presentation
  2. Rudolf Staiger nomination form, DVW, Germany - letter of support
    Hand-outs of presentation

Motion: That the General Assembly elects the President for FIG for term of office 1.1.2019-31.12.2022.  

Decision: In the voting, Mr. Brian Coutts got 23 votes and Mr. Rudolf Staiger 68 votes. The General Assembly elected Mr Rudolf Staiger as President for the term 2019-2022. The President thanked Brian Coutts and NZIS for the nomination and for their willingness to contribute to and serve FIG.

30. DECISION ON THE VENUE FOR FIG CONGRESS 2022

Candidates for FIG Congress 2022 have made their presentations in the first session of the General Assembly and FIG Council has presented its evaluation. The decision will be made between:

  1. Cape Town, South Africa, The South African Geomatics Institute (SAGI)
    video presentation
  2. Orlando, Florida, USA, National Society of Professional Surveyors (NSPS)
    hand-outs of presentation - video

The decision took place by blind votes following the FIG statutes and internal rules.

Motion: That the General Assembly decides the host and venue for FIG Congress 2022.

Decision: In the election Cape Town got 52 votes and Orlando 39 votes.The General Assembly decided that the FIG Congress 2022 will be hosted jointly by The South African Geomatics Institute (SAGI) and FIG and will take place in Cape Town, South Africa.

31. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC, REGIONAL BODIES AND CORPORATE MEMBERS FORUM (IF ANY)

During the Congress the following forums and meetings were held:  Member Association Forum, the Director General’s/Affiliate Members Forum, Academic Members Forum, Regional Bodies Forum and Corporate Members Meeting. There were reports back from the Regional Bodies forum and Corporate Member Forum.

Appendix to item 31 - Report from

Motion: Than the General Assembly records the report(s)

Decision: The motion was adopted.

32. REPORTS FROM COMMISSIONS

FIG Commissions had their annual meetings, administrative meetings and technical sessions during the Congress. They reported back to the General Assembly on their activities during the Congress.

Appendix to item 32 - Hand-outs - report from Commissions

Motion: That the General Assembly records the report(s).

Decision: The motion was adopted.

33. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITIES (IF ANY)

Networks, Task Forces, Permanent Institutions, FIG Foundation and others held meetings and technical sessions in Istanbul. There were reports from:

Motion: That the General Assembly records the report(s).

Decision: The motion was adopted.

34. OTHER ISSUES

There were no further issues raised for discussion.

Motion: That the discussion will be recorded and the Council will consider action that will be required.

Decision: The motion was adopted.

35. REPORT ON THE FIG WORKING WEEK 2021 IN ACCRA, GHANA

Representatives from the Local Organising Committee from Licensed Surveyors Association of Ghana and Ghana Institution of Surveyors gave a presentation on preparations of FIG Working Week 2021.

Appendix to item 35:

Motion: That the General Assembly records the report.

Decision: The motion was adopted.

36. REPORT ON THE FIG WORKING WEEK 2020 IN AMSTERDAM, THE NETHERLANDS

Co-conference director Paula Dijkstra from the Local Organising Committee from Geo-Information Netherlands, GIN gave a presentation on preparations of FIG Working Week 2020.

Appendix to item 36:

Motion: That the General Assembly records the report.

Decision: The motion was adopted

37. REPORT ON THE FIG WORKING WEEK 2019 IN HANOI, VIETNAM

Co-conference Director Trinh Anh Co from the Local Organising Committee from the Vietnam Association of Geodesy - Cartography - Remote Sensing gave a presentation on preparations of FIG Working Week 2019.

Appendix to item 37:

Motion: That the General Assembly records the report  

Decision: The motion was adopted.

38. PRESENTATION OF CERTIFICATES OF APPRECIATION

CLOSING CEREMONY

FIG President Potsiou thanked FIG members and participants of the General Assembly. President Potsiou presented at the closing ceremony certificates of appreciation to the members of the local organising committee of the XLI FIG General Assembly and the FIG Congress. Special thanks were recorded the local host the Chamber of Surveying and Cadastre Engineers of Turkey and their past and current Presidents, Ertugrul Candas and Orhan Kasap, as well as to the local organising committee members Muhittin Ipek and Mizaffer Kahveci and to the Co-cngress director Orhan Ercan. There was also a special thanks to the Government representatives and Municipalities that were involved in the planning and executing of the successful congress. At the closing ceremony the FIG banner was handed over by Mr Orhan Ercan, Co-Conference Director of the Congress 2018 to Mr. Trinh Anh Co, Co-Conference Director of FIG Working Week 2019. The FIG Working Week 2019 and 42nd General Assembly will be held in Hanoi, Vietnam, 22-26 April 2019.  

President Chryssy Potsiou presented her closing address that summarises the findings and the main outcomes of the FIG Congress 2018. The President formally closed the 41st General Assembly of FIG Congress 2018 with the FIG Fanfare.

Data supplied by the FIG Office. 

Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.