Minutes37th General Assembly,
Kuala Lumpur, Malaysia
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Monday, 16 June 2014 Kuala Lumpur Convention Centre (KLCC) - Kuala Lumpur, Malaysia |
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Monday |
09:00-13:00 |
General Assembly, First Session |
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Tuesday, 17 June – Friday, 20 June 2014 FIG 2014 Congress Kuala Lumpur Convention Centre (and Impiana Hotel), Kuala Lumpur, Malaysia www.fig.net/fig2014 |
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Tuesday 17 June – Thursday 19 June 2014 FIG 2014 Congress Exhibition Kuala Lumpur Convention Centre, Kuala Lumpur, Malaysia www.fig.net/fig2014 |
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Tuesday–Wednesday 17-18 June |
08:00-09:00 KLCC (See programme for individual rooms) |
Annual Meetings of FIG Commissions and Networks |
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Tuesday 17 June |
09:00-10:45 and 11:30 – 13:00 R402, KLCC, Kuala Lumpur |
FIG Member Associations Forum These two sessions were reserved for Presidents or Heads of delegation (or their representatives) of member associations to discuss issue of their common interest. President of PEJUTA chaired the meeting. By invitation only |
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Wednesday 18 June 11.00–14.00 (including lunch on site) |
08:30-10:00 Forest Research Institute of Malaysia (FRIM), Kepong, Kuala Lumpur. Meeting point at KLCC |
Carbon Offset Programme – Let’s Meet & Green Special This event was reserved for Presidents or Heads of delegation (or their representative) to plant trees as part of the carbon offset program for the Congress. Participation by invitation only and complimentary. |
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Friday 20 June |
Presidents’ Meeting 16:30-19:00 R303 |
FIG Presidents’ Meeting This event was convened by the FIG President and reserved for Presidents or Heads of delegation of Member Associations (or their representatives) Attendance by invitation only |
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Saturday, 21 June 2014 KLCC, Kuala Lumpur, Malaysia |
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Saturday 21 June |
09:00–13:00 14:00-16:00 Ballroom 1, KLCC |
General Assembly, Second Session including Closing Ceremony Closing ceremony commenced immediately after the conclusion of the General Assembly and was followed by the Farewell Reception hosted by the Chamber of Graduated Surveyors, Bulgaria, host of FIG Working Week 2015. |
for the meetings held on Monday 16 June 2014 in Conference Hall 2 and on Saturday 21 June 2014 in Ballroom 1 at the Kuala Lumpur Convention Center, Kuala Lumpur, Malaysia
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Minutes as circulated to the members in July 2014 as Adobe Acrobat
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Full
set of Minutes (250pages - 15.3 MB) Note: Notes from the
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Agenda for FIG XXXVII General Assembly 2014
The individual appendix files can be downloaded below under each item in Acrobat format.
CLOSING CEREMONY
President CheeHai Teo opened the 37th General Assembly and welcomed all members to Kuala Lumpur, Malaysia to the current council’s final General Assembly with a short address.
The President expressed his gratitude to members and delegates for their participation and acknowledged the efforts of AALSM, the local organising committee and FIG Office towards a successful Congress with over 2500 participants from almost 100 countries.
The President expressed condolences and the general assembly observed a moment of silence in memory of Honorary President Karl-Olof Ternryd, Sweden, who passed away July 2013.
The President welcomed three Honorary Presidents: Juha Talvitie, Robert Foster and Stig Enemark and two Honorary Members: Paul van der Molen and Helge Onsrud to the meeting.
Vice President Rudolf Staiger took the roll call. The roll call was done only for member associations. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered based on their registrations and information given to the FIG Office.
Since only member associations that have paid all their membership fees to the end of 2013 were allowed to vote at the meeting, a list of member associations that were not allowed to vote was published and posted on the FIG web site 15 May 2014.
56 members out of 101 were present at the first session which is more than one third of the membership, the requirement for a quorum for the General Assembly. 53 member associations were allowed to vote.
Appendix to items 2 & 23:
Roll Call
Appendix to items 2 & 23:
List of member associations
that are not allowed to vote at the General Assembly because of unpaid
membership fees for 2013 and earlier
Motion: Those members present are recorded in the minutes.
Decision: The motion was adopted.
The General Assembly shall appoint two persons as tellers for the entire General Assembly. The tellers will represent member association that hosted the preceding (Nigerian Institution of Surveyors, NIS, Nigeria) and the host of the proceeding following General Assembly (Chamber of Graduated Surveyors, CGS, Bulgaria).
Motion: TThat the General Assembly appointed Bern. Omo Akhigbe from NIS and Angel Yanakiev from CGS as tellers for this General Assembly.
Decision: The motion was adopted.
The Agenda for the General Assembly was issued as mandated, on 16 April 2014.
Motion: That the agenda be adopted.
Decision: The motion was adopted.
Minutes have been circulated previously.
Appendix to item 5: Minutes of the General Assembly in Abuja, Nigeria, May 2013
Minutes of the General Assembly in
Abuja, Nigeria, May 2013 without appendices
Motion: That the minutes be adopted as recorded.
Decision: The motion was adopted.
6.1.1 The Institute of Surveyors, St. Lucia, Inc. ISSL (MA-10123)
The Institute of Surveyors (St. Lucia) Inc. ISSL has applied for membership.
ISSL was established in 2003. Their total membership (all categories) is 85 and
qualified and full members numbered 66. The application meets the criteria for
membership in FIG as a member association. The Council has considered the
application and believes that the association meets criteria for membership of
FIG as a member association.
Appendix to item 6.1.1:
Membership application
from The Institute of Surveyors (St. Lucia) Inc. ISSL (application)
code of conduct
and bye laws
Motion: That the General Assembly admits The Institute of Surveyors, St.
Lucia, Inc. ISSL to become a member association of FIG.
Decision: The motion was adopted. Since ISSL was not present their membership certificate will be sent to the association
6.1.2 Botswana Surveying and Mapping Association
Botswana Surveying and Mapping Association was expelled in 2012. FIG office has received a new application from them since they are now ready to be included as FIG member again. They have paid both old arrears as well as 2014 fee. The application for renewal of membership is attached as appendix to agenda item 6.1.
Motion: That the General Assembly reinstate Botswana Surveying and Mapping Association as member association.
Decision/Action: The motion was adopted and the FIG President presented Mr Emmanuel Tembo, representative from Botswana Surveying and Mapping Association the membership certificate.
6.1.3 Ordre des Geometres et Experts Fonciers – Algeria - reinstallment
Ordre des Geometres et Experts Fonciers – Algeria was expelled from FIG at FIG General Assembly 2013. FIG Office has however been in closer contact with the association because they were keen on staying as member of FIG. For over a year they have worked on getting payment to FIG approved. FIG received their membership payment and arrears in June 2014. It was therefore proposed to restore Ordre des Geometres et Experts Fonciers. A new application form is not needed.
Motion: That FIG General Assembly noted the update on the membership of Ordre des Geometres et Experts Fonciers
Decision/Action: The motion was adopted.
6.2.1 Hong Kong Institute of Surveyors
Hong Kong Institute of Surveyors has regrettably decided to resign from FIG. FIG Council is thankful that HKIS has cleared all arrears and there are no outstanding dues. FIG looks forward to a time where HKIS will find it fit to rejoin our global community.
Motion: That the General Assembly noted the resignation of HKIS
Decision: The motion was adopted.
6.2.2 MA-10052 – The Lithuanian Association of Property Valuers
The Lithuanian Association of Property Valuers has sent a letter to inform that they want to terminate their membership.
Motion: That FIG General Assembly noted the termination of The Lithuanian Association of Property Valuers as a member of FIG.
Decision/Action: The motion was adopted.
6.2.3 HARSE, Greece
HARCE, Greece has informed that they want to terminate their membership but will continue their engagement through the other Greek member TCG.
Motion: That FIG General Assembly noted the termination of HARSE, Greece as a member of FIG.
Decision/Action: The motion was adopted.
Subscriptions of following member associations are more than three years in arrears:
Geodetic Engineers of the Philippines are also more than three years in arrears and should also be expelled. However the FIG Council has received a letter from Geodetic Engineers of the Philippines that they will pay their arrears within the following three months.
The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Kuala Lumpur.
In accordance with its administrative measures, FIG Council, has deferred the issuance of a membership subscription invoice to the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results, will deem their membership in suspension giving due consideration to its internal situation. As reported in previous General Assembly, there remain existing sanctions on Iran and Denmark cannot receive payments from Iranian Professional Society of Surveying Engineers (ISS). Again in accordance with its administrative measures, FIG Council deem their membership to be in suspension. Council will reconsider the situation with these associations again in 2015.
After acceptance of new member associations and expulsions the number of FIG member associations is 101 from 88 countries.
Motion: That the General Assembly expels the
That the General Assembly allows Geodetic Engineers of the Philippines until 1 October to pay their arrears and if the arrears are not paid by then they will be expelled at the following council meeting.
Decision: The motion was adopted.
6.4.1 Affiliate members
The Council has admitted the following national agencies to become affiliate members:
The council has expelled the following affiliate members because of unpaid membership subscriptions.
The council has received information of termination of membership from:
After these changes the number of affiliate members is now 42.
6.4.2 Corporate members
The Council has admitted the following companies as Corporate Members of FIG after the General Assembly in 2013:
Thomson Reuters has revised their membership category from category E – basic level to category C silver level.
Following corporate members have resigned from their membership from 1.1.2014:
After these changes the number of corporate members is now 22.
6.4.3 Academic members
The Council has expelled following universities because of unpaid membership subscriptions:
The following academic members have resigned their membership:
The number of Academic Members after these changes is 90 from 57 countries.
6.4.4 Correspondents
Council has not made any changes in Correspondent members since General Assembly 2013 and the number of correspondents remains at 3.
Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.
Decision: The motion was adopted.
NSPS (formerly ACSM) National Office, United States has sent a nomination letter in which it proposes that FIG appoints Mr John Hohol as an Honorary Member of FIG.
Chartered Institution of Civil Engineering Surveyors ICES, United Kingdom, has sent a nomination letter in which it proposes that FIG appoints Mr. Iain Greenway as an Honorary Member of FIG.
FIG Council has considered these nominations and considers thatboth applications fulfil the criteria (see criteria at: http://www.fig.net/pub/figpub/pub40/figpub40.htm#Criteria ) for an Honorary Member and therefore proposed to the General Assembly that it appoints Mr John Hohol and Mr Iain Greenway as an Honorary Members of the Federation for the outstanding services both have provided to the Federation. The two candidates were introduced respectively by NSPS and ICES.
Appendix to item 7: The nomination letter from NSPS National Office, United States and from ICES, United Kingdom
Motion: That the General Assembly appoints Mr. John Hohol and Mr. Iain Greenway as Honorary Members of FIG.
Decision: The General Assembly appointed Mr John Hohol and Mr Iain Greenway as Honorary Member of FIG by acclamation. Mr John Hohol was presented his badge with silver oak leaves and Certificate of Honorary Member. As Iain Greenway could not be present, his Certificate and Badge will be presented to him at the next General Assembly.
President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Abuja, in May 2013.
Appendix to item 8:
Motion: That the General Assembly accepts the President’s report.
Decision:The motion was adopted
Vice President Bruno Razza, responsible for FIG Finances and Office was unfortunately not present. Therefore Vice President Chryssy Potsiou presented the financial report to the General Assembly. This report included the auditors report from 2013, official accounts (income statement 2013) and balance sheet 31 December 2013, a summary of 2013 accounts, an updated budget for 2014 and proposals for budgets 2015-2017 with notes and proposal for membership fees for member associations in 2016.
Appendix to item 09:
Report on Financial Issues
(including 2013 accounts and budgets 2014-2017)
Presentation by Vice President
Chryssy Potsiou
Annexes:
Motion: That the General Assembly
Decision: The motion was adopted.
The General Assembly has to set levels of fees for member associations two
years in advance of the year in which they become payable. Fees are payable in
respect of each individual member up to a maximum of 5,500 members. Membership
fee structure was changed in 2009. Membership fees have been discussed as part
of the finance report, appendix to item 9.
The 2013 General Assembly approved membership fees for 2015 as follows:
| Per capita fee | Minimum fee | Maximum fee | |
| 2015 |
€4.48 per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.24 member up to a maximum of 5,500 members. |
20 members or €50 (whichever is greater) | 5,500 members (€24,640) |
The World Bank lists of the low-income economies and the lower-middle-income
economies are available at:
http://data.worldbank.org/about/country-classifications/country-and-lending-groups
Recognising that the level of the 2016 subscription fees is dependent on the
strategies of the new council, this Council remains responsible to propose to
the General Assembly the level of subscription for 2016. Council has considered
that a small rise in subscription might be appropriate given FIG’s financial
challenges expected over the coming years. Council is however also conscious of
the economic condition that members are operating under and in particular
member’s challenges with their national membership and budgets. Council wishes
to respect this as well and believes that the incoming Council and FIG Office
will continue to be prudent in its financial management. Council therefore
proposes the level of subscription for member associations for 2016 be at the
same level as 2015. However, the incoming Council may review its subscription
fees strategies for other categories of membership, in the future.
Motion: That the General Assembly adopts following membership fees payable by member associations in 2016:
| Per capita fee | Minimum fee | Maximum fee | |
| 2016 |
€4.48 per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.24 member up to a maximum of 5,500 members. |
20 members or €50 (whichever is greater) | 5,500 members (€24,640) |
Decision: The motion was adopted.
Amendments proposed by FIG Council
FIG Council proposed three amendments to the Statutes and Internal Rules for the
consideration of the General Assembly. General Assembly was to note that any
decision at this first session of the General Assembly to the Statutes and
Internal Rules, when adopted, will be implemented at the second session of the
General Assembly
FIG Statutes 6.6.
FIG Council proposed to amend item 6.6 of the statutes as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 6.6 A member association may only cast one vote on each issue. |
6.6 A member association may: a) cast one vote on each issue provided the member association had in the most recent subscription period an individual membership of 999 or fewer; b) cast up to three votes on each issue provided the member association had in the most recent subscription period an individual membership of 5,500 or more, and subjected to the maximum subscription for a member association set by the General Assembly ; c) otherwise cast up to two votes on each issue. |
The 2012 General
Assembly in Rome unanimously adopted the recommendations from the
Working Group on Voting Rights that was convened by the 2011 General
Assembly in Marrakech that the voting system be changed; that the right
to vote remains with members associations; and that a sliding scale of
voting, relative to association’s membership numbers, be adopted; and
that Council prepare and table a proposal (after consultation with the
members) to amend Article 6.6 of the FIG Statutes no later than at the
1st session and to be implemented at the 2nd session of the 2014 General
Assembly in Kuala Lumpur, Malaysia In early 2013, Council prepared and sent out a one-page consultation paper that set out the essentials of Council’s recommendation that is reflected in the proposed amendment to Article 6.6 of FIG Statutes. The one-page consultation paper is attached. |
Motion: That FIG General Assembly agree to amend FIG Statutes item 6.6 to:
6.6 A member association may:
Decision: The decision was by ballot and 52 votes were casted with 40 votes in favour and 12 votes against. The statute change was adopted and FIG Statutes 6.6 will be implemented at the 2nd Session of the 37th General Assembly.
FIG Statutes 8
FIG Council proposed to amend item 8 of the statutes as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 8 Force
majeure 8.1 In the event of force majeure rendering liaison with the majority of members of the Federation impossible, the Council shall take all measures necessary for the safety of the Federation’s funds and its archives and for the custodianship of the Federation; but otherwise all activity of the Federation shall cease until conditions permit activities to be resumed. |
8 Force
majeure 8.1 If the Council determines that circumstances at the designated venue do not allow the convening of a General Assembly in conformance with these Statutes, the Council will take the steps it considers necessary to continue the work of the Federation, including communicating with the Federation’s members. This may include: using postal voting for matters requiring urgent decision (except that of election to office); deferring the business of a General Assembly to the following year’s General Assembly; or convening a rearranged meeting of the General Assembly. A rearranged meeting will always be arranged if there is an election to office to be determined. If the Council decides to convene a rearranged meeting of the General Assembly in these circumstances, the timetabling provisions of Statutes 6.1 and 6.2 may be waived. 8.2 In the event of force majeure rendering liaison with the majority of members of the Federation impossible, the Council shall take all measures necessary for the safety of the Federation’s funds and its archives and for the custodianship of the Federation; but otherwise all activity of the Federation shall cease until conditions permit activities to be resumed. |
The General Assembly
decides four years out the venue of FIG’s future General Assembly that
is attached to FIG’s Working Week and Congress. Council recognized that
circumstances at the chosen venue might be impacted by subsequent events
and occurrences that do not allow the convening of a General Assembly in
a safe and sure circumstances. The new provision under Item 8.1 allows Council to take the necessary steps to continue the work of the Federation and may include postal voting, deferring the business to the following year or convening a rearranged meeting of the General Assembly. Any election to office must be at a rearranged meeting of the General Assembly and not deferred nor decided by postal vote. The existing Item 8.1 be renumbered as 8.2 |
Motion: That FIG General assembly agree to amend FIG Statutes item 8
to:
8 Force majeure
8.1
If the Council determines that circumstances at the designated venue do not
allow the convening of a General Assembly in conformance with these Statutes,
the Council will take the steps it considers necessary to continue the work of
the Federation, including communicating with the Federation’s members. This may
include: using postal voting for matters requiring urgent decision (except that
of election to office); deferring the business of a General Assembly to the
following year’s General Assembly; or convening a rearranged meeting of the
General Assembly. A rearranged meeting will always be arranged if there is an
election to office to be determined. If the Council decides to convene a
rearranged meeting of the General Assembly in these circumstances, the
timetabling provisions of Statutes 6.1 and 6.2 may be waived.
8.2
In the event of force majeure rendering liaison with the majority of members of
the Federation impossible, the Council shall take all measures necessary for the
safety of the Federation’s funds and its archives and for the custodianship of
the Federation; but otherwise all activity of the Federation shall cease until
conditions permit activities to be resumed.
Decision: The decision was by ballot and 52 votes were casted with 49
votes in favour, 2 votes against and 1 invalid vote. The statute change was
adopted.
FIG Internal Rules 13 and 14
FIG Council proposed to amend item 13 and 14 of Internal Rules as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 13 Ad
Hoc Commissions 13.1 In addition to the commissions, ad hoc commissions may be established by a vote of the General Assembly to carry out special technical assignments, projects or studies, including cross-commission activities. Ad hoc commissions will normally be established for a specified period and disbanded following the acceptance of their reports by the General Assembly. Their composition, chairs, terms of reference and work plans shall be approved by the Council. 14 Task forces 14.1 Task forces may be established by the Council to research and to advise on matters of an administrative or of a general policy nature. They will normally be of short duration and will be concluded on the presentation and acceptance of their reports by the Council and, where necessary, the General Assembly. Their composition, chairs, terms of reference and work plans shall be approved by the Council. |
13
(Blank)
|
This amendment
reflects the fact that recent and current task forces were established
to address matters that are more than just administrative or of a
general policy nature. Task forces have been established to consider, research and report on matters that are technical, that are cross cutting as well as emerging issues that are of interest to the profession. They have therefore taken the place of ad hoc commissions, and the proposed deleting of internal rule 13 and amendment of internal rule 14 reflects this. |
Motion: That FIG General Assembly agree to amend FIG Internal Rule
item no 13 and 14 to:
13 (Blank)
14. Task Forces
14.1
Task Forces may be established by the Council to carry out special technical
assignments, projects or studies, or to advise on matters of an administrative
or general policy nature. They will normally be established for a specified
period and disbanded following the acceptance of their reports by the Council
and, where necessary, the General Assembly. Their composition, chairs, terms of
reference and work plans shall be approved by the Council.
Decision: The decision was by ballot and 52 votes were casted with 47
votes in favour and 4 votes against. The statute change was adopted.
FIG Council has received two suggestions to review and amend FIG Statutes and Internal Rules. The first is from Geosuisse and the second from DdL. The suggestions are as follows
FIG Council sought guidance from the General Assembly and invited Geosuisse and DdL to present their suggestions to the General Assembly. FIG Council also presented their thoughts on the suggestions. Hereafter there was general discussion and deliberations with a number of members weighing in on the suggestions, some speaking for, others against, yet others elaborating and making further suggestions. DdL subsequently withdrew their suggestions and together with GeoSuisse content to allow Council to further consider these suggestions together with the comments from the General Assembly.
Appendix to item 11: Letter from:
Motion: That General Assembly provides guidance to the FIG Council on the suggestions forwarded by GeoSuisse and DdL.
Decision: Council to further consider these suggestions together with the comments from the General Assembly and revert to the General Assembly.
Commission Chair, 2011-2014, were required to submit a written report on the
Commission activities covering period from Working Week in Abuja to the General
Assembly. These reports include reports of the Commission chair and Commission
working groups. The reports include also the two FIG networks: Standards Network
and Young Surveyors Network.
Each Commission and Network Chair gave a short report on Commission activities
to the General Assembly.
Appendices to item 12: Commission reports:
Motion: That the General Assembly adopts the tabled reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.
Decision: The motion was adopted.
FIG has currently three Task Forces: 1) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (RICS); 2) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (NZIS); and 3) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (TCG/HARSE).
Each Chair gave a short report on activities of the Task Force to the General Assembly.
Appendices to item 13: Task Force reports:
Motion: That the General Assembly adopts the tabled reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.
Decision: The motion was adopted.
14.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF
Mr. Christiaan Lemmen, Director of OICRF had prepared a report on the OICRF activities since the General Assembly in Abuja. He made a short report to the General Assembly.
Appendix to item 14.1:
Report from the International Office of
Cadastre and Land Records (Office International du Cadastre et du Régime
Foncier) OICRF.
Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.
Decision: The motion was adopted.
14.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG
Mr Jan de Graeve Director of the IIHSM had prepared a report on the IIHSM activities since the General Assembly in Marrakech. Mr John Brock made a short report to the General Assembly on his behalf.
Appendix to item 14.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.
Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.
Decision: The motion was adopted.
Mr. John Hohol, President of the FIG Foundation had prepared a report on the FIG Foundation activities from May 2013to April 2014. He made a short report to the General Assembly.
Appendix to item 12:
Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.
Decision: The motion was adopted.
Since the 36th General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations. The activities with these bodies are in the President’s report, appendix to item 8.
Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.
Decision: The motion was adopted.
The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2013 was held in August 2013 where Prof. William Cartwright was retained as Chair for one further year. FIG has collaborative MoUs with a number of the organizations who are part of JB-GIS.
FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.
FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards. FIG also joined the IPMS (International Property Measurement Standards) Coalition.
Co-operation with international and regional organisations are in President’s report, appendix to item 8.
Motion: That the General Assembly records the report on the liaison with other international associations.
Decision: The motion was adopted.
The Council has received one nomination for the post of FIG President: Chryssy Potsiou, Technical Chamber of Greece. The profile template of the candidate is attached to this agenda. In the first session of the General Assembly the candidate will be given time (not more than 5 minutes) to introduce herself and make a presentation focussing on her ideas, goals and agenda for furthering FIG’s objects and global stature.
The election, notwithstanding that there is only one candidate, will take place at the second session of the General Assembly by blind votes on Saturday 21 June. 2014
Appendices to item 18 and 29: Nomination templates of candidate to FIG President 1.1.2015-31.12.2018:
Motion: That the General Assembly notes the presentation of the candidate, make its careful consideration at the election during the second session of the General Assembly on the 21 June.
Decision: The motion was adopted.
The Council has received six nominations for the two posts of FIG Vice President:
Council with deep regret accepted Yerach Doytsher’s withdrawal of his candidacy. The profile templates of each candidate as well as presentation hand-outs are attached to these minutes. Each candidate introduced her/him and made a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly.
The elections will take place at the second session of the General Assembly by blind votes on Saturday 21 June, one position at a time.
Appendix to item 19 and 28: Profiles of the candidates for FIG Vice President 1.1.2015-31.12.2018:
Motion: That the General Assembly notes the presentations of the candidates, makes its careful consideration at the elections during the second session of the General Assembly on the 21 June.
Decision: The motion was adopted.
The FIG Working Weeks are organised by FIG together with the local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Working Week. This General Assembly will decide on the host for the 2017 Working Week.
The FIG Council has received three bids to host the FIG Working Week 2017:
The Council had prepared a desktop summary on the bids and had also carried out an evaluation together with the FIG Office that was presented at the General Assembly. In the summary report the following considerations, as laid out in the invitation documentation, are described for comparison:
The summary report will not give a recommendation or a preference to any candidate but it will provide useful information on each items listed above and summarise the pros and cons of each candidate to assist the member association in making their decision. General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Working Week.
The Council has considered the bids and decided to present all submitted bids to the General Assembly for its decision. The General Assembly was recommended to read the summaries and the bids carefully.
Appendix to item 20 and 25:
Summary Report
on the Bids for
FIG 2017 Working Week
Bidding documents for FIG 2017 Working Week:
At the session each candidate was given the same time (not more than 10 minutes) to make a presentation of their proposal and framework of the Working Week and their bid. FIG Council presented its evaluation and the impact on FIG on the various bids.
Decision on the venue of FIG 2017 Working Week was made at the second session of the General Assembly on 21 June. The voting will be made by blind votes. If there will be no absolute majority in the first voting for any of the proposals, a second vote will be organised between those two candidates that have most votes.
Appendix to item 20 and 25:
Motion: That the General Assembly notes the submission, the summary report, the presentations and FIG’s evaluation of the candidates, makes its careful consideration and decision during the second session of the General Assembly on 21 June.
Decision: The motion was adopted
The FIG Congresses are organised by FIG together with the local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating funds. Therefore the Council has to ensure that any candidates are aware of the role of FIG and split of responsibilities for organising the Congress. This General Assembly will decide on the host for the 2018 Congress.
The FIG Council has received one bid to host the FIG 2018 Congress:
The Council has prepared a desktop summary on the bids and has also carried out an evaluation together with the FIG Office that will be presented at the General Assembly. In the summary report the considerations, as laid out in the invitation documentation, are described for comparison.
The summary report will not give a recommendation but it will provide useful information to assist the member association in making their decision. General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Congress.
The Council has considered and decided to present this submitted bids to the General Assembly for its decision, notwithstanding that there is only one candidate. The General Assembly is recommended to read the summary and the bid carefully.
Appendix to item 21 and 26:
Summary Report on the Bid for
FIG 2018 Congress
Bidding document for FIG 2018
Congress by the Turkish Chamber of Survey and Cadastre Engineers in Istanbul,
Turkey
Presentation by Turkish Chamber of
Survey and Cadastre Engineers
Video presentation
Presentation on FIG Council’s
evaluation
The candidate was given not more than 10 minutes to make a presentation of their proposal and framework of the Congress and their bid. FIG Council will present its evaluation and the impact on FIG. Decision on the venue of FIG 2018 Congress will be made at the second session of the General Assembly on 21 June.
Motion: That the General Assembly notes the submission, the summary report, the presentation and FIG’s evaluation of the proposal, makes its careful consideration and decision during the second session of the General Assembly on 21 June.
Decision: The motion was adopted
A memo of the Presidents Meeting will be distributed to all presidents (to be added).
Vice President Rudolf Staiger took the roll call. The roll call was done for
member associations only. Delegates representing affiliate members, academic
members, corporate members and correspondents as well as honorary presidents and
honorary members will be entered in the records but they shall register before
the meeting starts the staff of FIG Office. Since only member associations that
have paid all their membership fees to the end of 2013 are allowed to vote at
the meeting, a list of member associations that are not allowed to vote was
published on the FIG web site 15 May 2014. Members who paid their arrears at the
General Assembly will also be allowed to vote.
Appendix to items 2 & 23:
Roll Call
Appendix to items 2 & 23:
List of member associations
that are not allowed to vote at the General Assembly because of unpaid
membership fees for 2013 and earlier
After the roll call, 58 members out of 101 members were present and 56 were allowed to vote with a total of 74 votes in accordance with the amendments to FIG Statutes Item 6.6.
Motion: That present members are recorded in the minutes.
Decision:
There were no new membership issue to bring before the General Assembly.
Motion: That the General Assembly notes that Council has no new
membership issue to bring before the General Assembly.
Decision: The motion was adopted.
Candidates for FIG 2017 Congress have made their presentations in the first session of the General Assembly and FIG Council has presented its evaluation. The decision was made between:
The decision took place by blind votes following the FIG statutes and internal rules. If there were no absolute majority in the first round of voting, a second vote will be organised between those two candidates that have most votes.
A total of 73 votes were cast and the results of the ballot was as follows -
Motion: This General Assembly decides the host and venue for FIG 2017 Working Week.
Decision: General Assembly decided that the 2017 FIG Working Week would be co-organized together with the Finnish Association of Geodetic and Land Surveyors (MIL) and Finnish Association of Surveyors (MAKLI) with the National Land Survey of Finland (NLS) as partner in Helsinki.
The sole candidate, Turkish Chamber of Survey and Cadastre Engineers, for hosting the FIG 2018 Congress in Istanbul, Turkey has made their presentation in the first session of the General Assembly. The General Assembly was to affirm the sole candidate by voting to host the FIG 2018 Congress in Istanbul, Turkey.
A total of 73 votes were cast and the result of the ballot was 72 votes in favour and 1 vote against.
Motion: That the General Assembly decides on the host and venue of FIG 2018 Congress
Decision: General Assembly decided that the 2018 FIG Congress would be co-organized with the Turkish Chamber of Survey and Cadastre Engineers in Istanbul, Turkey
According to the FIG Statutes and Internal Rules the General Assembly elected Commission Chairs Elect at its General Assembly in 2012 in Rome, Italy. These Chairs Elect will then become Chairs of the Commissions for the next term of office, 2015-2018. Thus the General Assembly shall appoint at this meeting Commission Chairs for the term of office 1.1.2015-31.12.2018. Their respective nominating member associations have reconfirmed all nominated Chairs 2015-2018.
Appendix to item 27: Nomination form from 2012 and reconfirmation by association:
Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand -
nomination form -
confirmation
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands -
nomination form -
confirmation
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy -
nomination form -
confirmation
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria -
nomination form -
confirmation
Commission 5: Prof. Volker Schwieger, DVW, Germany -
nomination form -
confirmation
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria -
nomination form -
confirmation
Commission 7: Ms. Gerda Schennach, OVG, Austria -
nomination form -
confirmation
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana -
nomination form -
confirmation
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR -
nomination form
- confirmation
Commission 10: Mr See Lian Ong, RICS, United Kingdom -
nomination form -
confirmation
Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria - confirmation
Motion: That General Assembly unanimously appoints for term of office
1.1.2015-31.12.2018 as follows:
Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria
Commission 5: Prof. Volker Schwieger, DVW, Germany
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria
Commission 7: Ms. Gerda Schennach, OVG, Austria
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR
Commission 10: Mr See Lian Ong, RICS, United Kingdom
Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria
Decision: The motion was adopted
This General Assembly will elect two Vice Presidents for the term of office 1.1.2015-31.12.2018. The election took place between: Diane Dumashie, RICS, United Kingdom; Kate Fairlie, SSSI, Australia; John Hannah, NZIS, New Zealand; Mikael Lilje, Swedish Professionals for the Built Environment, Sweden; and Rudolf Staiger, DVW, Germany.
The elections took place at the second session of the General Assembly by blind votes one position at a time. If there was no absolute majority in the first round of voting, a second vote will be organised between those two candidates that have most votes.
74 votes were cast and the results of the ballot were as follows:
1st Vice President 1st vote:
1st Vice President 2nd vote:
2nd Vice President 1st vote:
2nd Vice president 2nd vote:
Motion: This General Assembly elects two Vice Presidents for the term 2015-2018.
Decision: The General Assembly elected Rudolf Staiger (DVW, Germany) and Diane Dumashie (RICS, United Kingdom) as Vice Presidents for FIG for the term 2015-2018.
General Assembly to affirm the sole candidate, Ms Chryssy Potsiou, nominated by TCG, Greece by ballot. 74 votes were casted and the result was 62 votes in favour, 11 votes against and 1 invalid vote..
Motion: This General Assembly elects a president for the term 2015 – 2018.
Decision: The General Assembly elected Prof. Chryssy Potsiou as President for FIG for the term 2015-2018.
During the congress there was Member Association Forum, the Director General’s/Affiliate Members Forum (in cooperation with UN-HABITAT/GLTN), Academic Members Forum (in cooperation with FAO) and Corporate Members Meeting. Brent Jones, ESRI, reported back to the General Assembly from the Corporate Members Meeting and FIG Commission 2 Chair-elect, Ms Liza Groenendijk provided a verbal report for the Academic Members Forum.
In addition, at the Joint FIG/UN-GGIM-AP Technical Sessions on Global Geodetic Reference Frame, a joint Statement was adopted. The UN-GGIM-AP/FIG Statement on Global Geodetic Reference Frame recognized the growing need for an accurate and stable Global Geodetic Reference Frame to support, inter alia, earth observation, including sea level and climate change monitoring, natural hazard and disaster management and a wide range of other activities in public and private sectors throughout the World, contributing towards inclusive social progress, environmental sustainability and economic development.
The Statement was adopted by the UN-GGIM-AP Executive Board at its meeting on 20th June during the XXV FIG Congress and urges -
Appendix:
Motion: That the General Assembly records the report presented and adopts the Statement on Global Geodetic Reference Frame.
Decision: The reports presented were recorded and the General Assembly adopted the UN-GGIM-AP/FIG Statement on Global Geodetic Reference Frame by acclamation.
Commission Officers (ACCO), Commissions, Networks and Task forces had their annual and other administrative meetings in Kuala Lumpur. The incoming commission chairs reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.
Appendix: Reports from:
Motion: That the General Assembly records the reports presented.
Decision: The General Assembly recorded the reports
The permanent institutions had various activities during the congress and may report back to the General Assembly on any matters of general interest. IIHSM reported back on its History Symposium that was held Friday 20 June as part of the Congress. IIHSM Director and FIG Honorary Member Jan de Graeve requested General Assembly’s concurrence to support on-going effort to accord UNESCO recognition for William Light’s Adelaide City Plan, the basis of the founding, development and growth of the city. He also handed over a copy of that plan to FIG.
Motion: That the General Assembly records the report presented and considers IIHSM’s effort for UNESCO recognition for William Light’s Adelaide City Plan.
Decision: The reports presented were recorded and the General Assembly supported IIHSM’s request by acclamation
FIG Foundation board held their annual meeting during the Congress. The Foundation organized a special session on how to write a good grant application. FIG foundation had sponsored 8 young surveyors to the congress from various parts of the world. The candidates were selected from applications they had submitted. The participants were introduced to the General Assembly. Part of the support required each of them to present papers including on the future challenges for Young Surveyors at a special session.
Motion: That the General Assembly records the report including the 8 young surveyors sponsored by the Foundation
Decision: The motion was adopted and the General Assembly applauded the efforts of the FIG Foundation in encouraging and supporting young surveyors to be involved in FIG.
President Jeffrey Needham of NZIS and Simon Ironside, Chair of the Local Organising Committee gave a presentation on preparations of FIG Working Week 2016 that included a video.
Appendix:
Motion: That the General Assembly records the report.
Decision: The motion was adopted
President Yanakiev Angel Krumov and Co-Conference Director Zlatan Zlatanov from the Chamber of Graduated Surveyors in Bulgaria gave a presentation on preparations of FIG Working Week 2015.
Appendix:
Motion: That the General Assembly records the report.
Decision: The motion was adopted
FIG Council had received a request to table matters that may be of general interest to the General Assembly.
Jean-Yves Pirlot and John Hohol, CLGE and NSPS submitted a request to discuss their joint proposal on an “International Day of the Surveyor”. John Hohol introduced the matter and informed that it was changed to “International Week of the Surveyor”. The hope is to make this a Week for surveyors globally. The request is for FIG member associations and/or regional structures within FIG to similarly adopt that week in March as the “Week of the Surveyor” and for FIG to work towards an “International Week (or Day) of the Surveyor”.
Appendix:
Motion: That the General Assembly records the report and considers the request made by CLGE and NSPS.
Decision: The report presented was recorded and the General Assembly supported the request that FIG do work towards an “International Week (or Day) of the Surveyor by acclamation.
The President acknowledged all involved in the preparation, organizing and delivery of the XXV FIG Congress including the 37th FIG General Assembly. Certificates of appreciation were handed out including to the Principal Supporters and the four Platinum Sponsors. AALSM President Mohammad Azmi and Co-Congress Director Hasan Jamil accepted certificates of appreciation on behalf of the LoC.
The President presented his closing address that summarized the main outcomes of the XXV FIG Congress as well the four-year Council work plan. In his closing address, the President also announced that FIG has entered into a period of transition, from this current Council to the next, led by President-elect Chryssy Potsiou.
Appendix:
At the closing ceremony the FIG banner was handed over by Mr. Mohammad Azmi Mohd Zin president of AALSM to Mr. Yanakiev Angel Krumov, President of the Chamber of Graduated Surveyors in Bulgaria and Co-Conference Director Zlatan Zlatanov.
The FIG Working Week 2015 will be held in Sofia on 17-21 May 2015.
President CheeHai TEO adjourned the 37th FIG General Assembly at the XXV FIG Congress closing ceremony.
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.
