Minutes

37th General Assembly, Kuala Lumpur, Malaysia
16 and 21 June 2014

PROGRAMME

This is the programme for the General Assembly. Click here to see the FIG Congress 2014 web site.

for the meetings held on Monday 16 June 2014 in Conference Hall 2 and on Saturday 21 June 2014 in Ballroom 1 at the Kuala Lumpur Convention Center, Kuala Lumpur, Malaysia

Introduction

In addition to .htm-format these minutes and appendices are published as .pdf files.

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Minutes as circulated to the members in July 2014 as Adobe Acrobat version (32 pages)

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Full set of Minutes (250pages - 15.3 MB) Note: Notes from the Presidents' meeting is not included in this set.

Agenda for FIG XXXVII General Assembly 2014

The individual appendix files can be downloaded below under each item in Acrobat format.

List of Minutes Items

Monday, 16 June, 09:00-13:00 and 14:00-17:00

1. OPENING PROCEEDINGS
2. ROLL CALL
3. APPOINTMENT OF TELLERS
4. ADOPTION OF THE AGENDA
5. ADOPTION OF THE MINUTES OF THE 36th GENERAL ASSEMBLY
6. MEMBERSHIP
7. APPOINTMENT OF HONORARY MEMBERS
8. PRESIDENT’S REPORT
9. FIG ACCOUNTS FOR 2013 AND AUDITOR’S REPORT AND BUDGETS 2014-2017
10. SUBSCRIPTION RATES FOR 2016
11. AMENDMENT TO STATUTES AND INTERNAL RULES
12. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2013-2014
13. REPORTS OF TASK FORCES 2013-2014
14. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2013-2014
15. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2013-2014
16. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
17. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
18. ELECTION OF PRESIDENT FOR 2015-2018 – PRESENTATION BY CANDIDATE
19. ELECTION OF TWO VICE PRESIDENTS FOR 2015-2018 – PRESENTATION BY CANDIDATES
20. DECISION ON THE VENUE FOR 2017 FIG WORKING WEEK – PRESENTATION BY CANDIDATES
21. DECISION ON THE VENUE FOR 2018 FIG CONGRESS – PRESENTATION BY CANDIDATE

Friday, 10 May, 8:30-10:30 – Presidents' Meeting (by invitation only)

22. FIG PRESIDENTS’ MEETING

Friday, 10 May, 11:00–12:30 and 13:30-15:00

23. ROLL CALL

24. MEMBERSHIP
25. DECISION ON THE VENUE FOR 2017 FIG WORKING WEEK
DECISION ON THE VENUE FOR 2018 FIG CONGRESS
26. APPOINTMENTS OF COMMISSION CHAIRS 2015-2018
27. ELECTION OF TWO VICE PRESIDENTS FOR 2015-2018
28. ELECTION OF PRESIDENT 2015-2018
29. REPORTS FROM AFFILIATE, ACADEMIC AND CORPORATE MEMBERS FORUM (IF ANY)
30. REPORTS FROM COMMISSIONS, NETWORKS (by Chairs Elects), AND TASK FORCES (IF ANY)
31. REPORTS FROM PERMANENT INSTITUTIONS (IF ANY)
32. REPORT FROM FIG FOUNDATION (IF ANY)
33. REPORT ON THE WORKING WEEK 2016 IN CHRISTCHURCH, NEW ZEALAND
34. REPORT ON THE FIG WORKING WEEK 2015, SOFIA, BULGARIA
35. OTHER MATTERS (WITH PRIOR NOTICE GIVEN TO COUNCIL)
36. PRESENTATION OF CERTIFICATES OF APPRECIATION

CLOSING CEREMONY
 

Monday 16 June 2014

Monday, 16 June, 09:00-13:00 and 14:00-17:00
Conference Hall 2, Kuala Lumpur Convention Center
General Assembly, First Session

1. OPENING PROCEEDINGS

President CheeHai Teo opened the 37th General Assembly and welcomed all members to Kuala Lumpur, Malaysia to the current council’s final General Assembly with a short address.

The President expressed his gratitude to members and delegates for their participation and acknowledged the efforts of AALSM, the local organising committee and FIG Office towards a successful Congress with over 2500 participants from almost 100 countries.

The President expressed condolences and the general assembly observed a moment of silence in memory of Honorary President Karl-Olof Ternryd, Sweden, who passed away July 2013.

The President welcomed three Honorary Presidents: Juha Talvitie, Robert Foster and Stig Enemark and two Honorary Members: Paul van der Molen and Helge Onsrud to the meeting.

2. ROLL CALL

Vice President Rudolf Staiger took the roll call. The roll call was done only for member associations. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members were entered based on their registrations and information given to the FIG Office.

Since only member associations that have paid all their membership fees to the end of 2013 were allowed to vote at the meeting, a list of member associations that were not allowed to vote was published and posted on the FIG web site 15 May 2014.

56 members out of 101 were present at the first session which is more than one third of the membership, the requirement for a quorum for the General Assembly. 53 member associations were allowed to vote.

Appendix to items 2 & 23: Roll Call
Appendix to items 2 & 23: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2013 and earlier

Motion: Those members present are recorded in the minutes.

Decision: The motion was adopted.

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers for the entire General Assembly. The tellers will represent member association that hosted the preceding (Nigerian Institution of Surveyors, NIS, Nigeria) and the host of the proceeding following General Assembly (Chamber of Graduated Surveyors, CGS, Bulgaria).

Motion: TThat the General Assembly appointed Bern. Omo Akhigbe from NIS and Angel Yanakiev from CGS as tellers for this General Assembly.

Decision: The motion was adopted.

4. ADOPTION OF THE AGENDA

The Agenda for the General Assembly was issued as mandated, on 16 April 2014.

Motion: That the agenda be adopted.

Decision: The motion was adopted.

5. ADOPTION OF THE MINUTES OF THE 36^th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Abuja, Nigeria, May 2013

Minutes of the General Assembly in Abuja, Nigeria, May 2013 without appendices

Motion: That the minutes be adopted as recorded.

Decision: The motion was adopted.

6. MEMBERSHIP

6.1 Admittance of new member associations

6.1.1 The Institute of Surveyors, St. Lucia, Inc. ISSL (MA-10123)

The Institute of Surveyors (St. Lucia) Inc. ISSL has applied for membership. ISSL was established in 2003. Their total membership (all categories) is 85 and qualified and full members numbered 66. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.1: Membership application from The Institute of Surveyors (St. Lucia) Inc. ISSL (application) code of conduct and bye laws

Motion: That the General Assembly admits The Institute of Surveyors, St. Lucia, Inc. ISSL to become a member association of FIG.

Decision: The motion was adopted. Since ISSL was not present their membership certificate will be sent to the association

6.1.2 Botswana Surveying and Mapping Association

Botswana Surveying and Mapping Association was expelled in 2012. FIG office has received a new application from them since they are now ready to be included as FIG member again. They have paid both old arrears as well as 2014 fee. The application for renewal of membership is attached as appendix to agenda item 6.1.

Motion: That the General Assembly reinstate Botswana Surveying and Mapping Association as member association.

Decision/Action: The motion was adopted and the FIG President presented Mr Emmanuel Tembo, representative from Botswana Surveying and Mapping Association the membership certificate.

6.1.3 Ordre des Geometres et Experts Fonciers – Algeria - reinstallment

Ordre des Geometres et Experts Fonciers – Algeria was expelled from FIG at FIG General Assembly 2013. FIG Office has however been in closer contact with the association because they were keen on staying as member of FIG. For over a year they have worked on getting payment to FIG approved. FIG received their membership payment and arrears in June 2014. It was therefore proposed to restore Ordre des Geometres et Experts Fonciers. A new application form is not needed.

Motion: That FIG General Assembly noted the update on the membership of Ordre des Geometres et Experts Fonciers

Decision/Action: The motion was adopted.

6.2 Resignation by member association

6.2.1 Hong Kong Institute of Surveyors

Hong Kong Institute of Surveyors has regrettably decided to resign from FIG. FIG Council is thankful that HKIS has cleared all arrears and there are no outstanding dues. FIG looks forward to a time where HKIS will find it fit to rejoin our global community.

Motion: That the General Assembly noted the resignation of HKIS

Decision: The motion was adopted.

6.2.2 MA-10052 – The Lithuanian Association of Property Valuers

The Lithuanian Association of Property Valuers has sent a letter to inform that they want to terminate their membership.

Motion: That FIG General Assembly noted the termination of The Lithuanian Association of Property Valuers as a member of FIG.

Decision/Action: The motion was adopted.

6.2.3 HARSE, Greece

HARCE, Greece has informed that they want to terminate their membership but will continue their engagement through the other Greek member TCG.

Motion: That FIG General Assembly noted the termination of HARSE, Greece as a member of FIG.

Decision/Action: The motion was adopted.

6.3 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:

• Federación Argentina de Agrimensores FADA, Argentina (MA-10002)
• Colegio de Ingenieros y Agrimensores de Puerto Rico (MA-10069)

Geodetic Engineers of the Philippines are also more than three years in arrears and should also be expelled. However the FIG Council has received a letter from Geodetic Engineers of the Philippines that they will pay their arrears within the following three months.

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Kuala Lumpur.

In accordance with its administrative measures, FIG Council, has deferred the issuance of a membership subscription invoice to the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results, will deem their membership in suspension giving due consideration to its internal situation. As reported in previous General Assembly, there remain existing sanctions on Iran and Denmark cannot receive payments from Iranian Professional Society of Surveying Engineers (ISS). Again in accordance with its administrative measures, FIG Council deem their membership to be in suspension. Council will reconsider the situation with these associations again in 2015.

After acceptance of new member associations and expulsions the number of FIG member associations is 101 from 88 countries.

Motion: That the General Assembly expels the

• Federación Argentina de Agrimensores FADA, Argentina (MA-10002)
• Colegio de Ingenieros y Agrimensores de Puerto Rico (MA-10069)

That the General Assembly allows Geodetic Engineers of the Philippines until 1 October to pay their arrears and if the arrears are not paid by then they will be expelled at the following council meeting.

Decision: The motion was adopted.

6.4 Other membership issues

6.4.1 Affiliate members

The Council has admitted the following national agencies to become affiliate members:

• State Committee for Land and Cartography, State Aerogeodesy Corporation, Azerbaijan
• Central Office of Immovable Property Registration – IPRO Albania
• General Commission for Survey (GCS), General Directorate of Geodesy and Land Survey (GLS), Saudi Arabia.

The council has expelled the following affiliate members because of unpaid membership subscriptions.

• Afghan Land Consulting Org. (AF20034)

The council has received information of termination of membership from:

• National Geographic Department, Laos

After these changes the number of affiliate members is now 42.

6.4.2 Corporate members

The Council has admitted the following companies as Corporate Members of FIG after the General Assembly in 2013:

• MundoGEO, Brazil, (category F, regional level)
• The State Enterprise “State Land Cadastre Centre”, Ukraine (Category C, silver level)
• JKO Surveyors & Consultants (Pvt) Ltd, Sri Lanka (category F, regional level)

Thomson Reuters has revised their membership category from category E – basic level to category C silver level.

Following corporate members have resigned from their membership from 1.1.2014:

• FARO, Germany (category C –silver level)
• ICGC – Institut Cartographic i Geologic de Catalunya

After these changes the number of corporate members is now 22.

6.4.3 Academic members

• FIG Council has admitted the following University to become Academic member:
  
  University of Thies, UFR Science of engineering from Senegal

The Council has expelled following universities because of unpaid membership subscriptions:

• Zonguldak Karaelmas Univ. Turkey (AC-40111)

The following academic members have resigned their membership:

• Fachhochshule Trier, Germany
• National University of Singapore

The number of Academic Members after these changes is 90 from 57 countries.

6.4.4 Correspondents

Council has not made any changes in Correspondent members since General Assembly 2013 and the number of correspondents remains at 3.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision: The motion was adopted.

7. APPOINTMENT OF HONORARY MEMBERS

Mr. John Hohol

NSPS (formerly ACSM) National Office, United States has sent a nomination letter in which it proposes that FIG appoints Mr John Hohol as an Honorary Member of FIG.

Mr. Iain Greenway

Chartered Institution of Civil Engineering Surveyors ICES, United Kingdom, has sent a nomination letter in which it proposes that FIG appoints Mr. Iain Greenway as an Honorary Member of FIG.

FIG Council has considered these nominations and considers thatboth applications fulfil the criteria (see criteria at: http://www.fig.net/pub/figpub/pub40/figpub40.htm#Criteria ) for an Honorary Member and therefore proposed to the General Assembly that it appoints Mr John Hohol and Mr Iain Greenway as an Honorary Members of the Federation for the outstanding services both have provided to the Federation. The two candidates were introduced respectively by NSPS and ICES.

Appendix to item 7: The nomination letter from NSPS National Office, United States and from ICES, United Kingdom

Motion: That the General Assembly appoints Mr. John Hohol and Mr. Iain Greenway as Honorary Members of FIG.

Decision: The General Assembly appointed Mr John Hohol and Mr Iain Greenway as Honorary Member of FIG by acclamation. Mr John Hohol was presented his badge with silver oak leaves and Certificate of Honorary Member. As Iain Greenway could not be present, his Certificate and Badge will be presented to him at the next General Assembly.

8. PRESIDENT’S REPORT

President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Abuja, in May 2013.

Appendix to item 8:

• President’s report
• FIG-World Bank Declaration of Fit-for-Purpose 2014
• Suva Statement on Spatially Responsible Governance
• Presentation hand-outs

Motion: That the General Assembly accepts the President’s report.

Decision:The motion was adopted

9. FIG ACCOUNTS FOR 2013, AUDITOR’S REPORT AND BUDGETS 2014-2017

Vice President Bruno Razza, responsible for FIG Finances and Office was unfortunately not present. Therefore Vice President Chryssy Potsiou presented the financial report to the General Assembly. This report included the auditors report from 2013, official accounts (income statement 2013) and balance sheet 31 December 2013, a summary of 2013 accounts, an updated budget for 2014 and proposals for budgets 2015-2017 with notes and proposal for membership fees for member associations in 2016.

Appendix to item 09:
Report on Financial Issues (including 2013 accounts and budgets 2014-2017)
Presentation by Vice President Chryssy Potsiou

Annexes:

• 09A Auditor's Report, Income Statement for 2013 and Balance Sheet at 31 December 2013.
• 09B FIG Result 2013
• 09C FIG Budgets 2014-2017
• 09D List of member associations whose membership fees are in arrears for 2013 and earlier and that are not allowed to vote - published on the FIG web site 15 May 2014.

Motion: That the General Assembly

• adopts the audited accounts for 2013,
• adopts the Finance Report, and
• adopts budgets for 2014–2017

Decision: The motion was adopted.

10. SUBSCRIPTION RATES FOR 2016

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 9.

The 2013 General Assembly approved membership fees for 2015 as follows:

11. AMENDMENT TO STATUTES AND INTERNAL RULES

Amendments proposed by FIG Council

FIG Council proposed three amendments to the Statutes and Internal Rules for the consideration of the General Assembly. General Assembly was to note that any decision at this first session of the General Assembly to the Statutes and Internal Rules, when adopted, will be implemented at the second session of the General Assembly

FIG Statutes 6.6.

FIG Council proposed to amend item 6.6 of the statutes as follows:

Motion: That FIG General Assembly agree to amend FIG Statutes item 6.6 to:

6.6 A member association may:

1. cast one vote on each issue provided the member association had in the most recent subscription period an individual membership of 999 or fewer;
2. cast up to three votes on each issue provided the member association had in the most recent subscription period an individual membership of 5,500 or more, and subjected to the maximum subscription for a member association set by the General Assembly ;
3. otherwise cast up to two votes on each issue.

Decision: The decision was by ballot and 52 votes were casted with 40 votes in favour and 12 votes against. The statute change was adopted and FIG Statutes 6.6 will be implemented at the 2nd Session of the 37th General Assembly.

FIG Statutes 8

FIG Council proposed to amend item 8 of the statutes as follows:

Motion: That FIG General assembly agree to amend FIG Statutes item 8 to:

8 Force majeure

8.1
If the Council determines that circumstances at the designated venue do not allow the convening of a General Assembly in conformance with these Statutes, the Council will take the steps it considers necessary to continue the work of the Federation, including communicating with the Federation’s members. This may include: using postal voting for matters requiring urgent decision (except that of election to office); deferring the business of a General Assembly to the following year’s General Assembly; or convening a rearranged meeting of the General Assembly. A rearranged meeting will always be arranged if there is an election to office to be determined. If the Council decides to convene a rearranged meeting of the General Assembly in these circumstances, the timetabling provisions of Statutes 6.1 and 6.2 may be waived.

8.2
In the event of force majeure rendering liaison with the majority of members of the Federation impossible, the Council shall take all measures necessary for the safety of the Federation’s funds and its archives and for the custodianship of the Federation; but otherwise all activity of the Federation shall cease until conditions permit activities to be resumed.

Decision: The decision was by ballot and 52 votes were casted with 49 votes in favour, 2 votes against and 1 invalid vote. The statute change was adopted.

FIG Internal Rules 13 and 14

FIG Council proposed to amend item 13 and 14 of Internal Rules as follows:

Motion: That FIG General Assembly agree to amend FIG Internal Rule item no 13 and 14 to:

13 (Blank)

14. Task Forces

14.1
Task Forces may be established by the Council to carry out special technical assignments, projects or studies, or to advise on matters of an administrative or general policy nature. They will normally be established for a specified period and disbanded following the acceptance of their reports by the Council and, where necessary, the General Assembly. Their composition, chairs, terms of reference and work plans shall be approved by the Council.

Decision: The decision was by ballot and 52 votes were casted with 47 votes in favour and 4 votes against. The statute change was adopted.

FIG Council has received two suggestions to review and amend FIG Statutes and Internal Rules. The first is from Geosuisse and the second from DdL. The suggestions are as follows

1. Geosuisse, Switzerland – change in the nomination process:
   That the nomination process be changed in the following sense:
   - No longer the member associations nominate a candidate directly. They can propose candidates to a respective nominating body;
   - For Vice-presidents a regional body formed by the regional associations will have the right to nominate candidates. This makes it necessary that a candidate is better known and that every region has a representative. The regional bodies have to check if a candidate is eligible and has sufficient support, also in financial terms;
   - For Commission Chairs Elect, the right to nominate should be with the Commissions themselves. They have to evaluate the candidates and to make sure that she/he is able to fulfil the responsibility. The Commissions are the only bodies that have sufficient knowledge of their national delegates and who are able to judge their eligibility. Commissions will discuss with the national association the candidate they wish to nominate.
    
2. DdL - Denmark – Term of Office
   The term of office, as provided for under FIG Statutes 5.5, for all elected members of the Council is four years subject to the provisions of section 5.6. No individual may serve for more than two consecutive periods on the Council and the term of office of the president is limited to one period of four years. The term of office for the President, Vice Presidents and the ACCO representative starts immediately following their election instead of the current provision, that’s on 1st January in the year following their election.

FIG Council sought guidance from the General Assembly and invited Geosuisse and DdL to present their suggestions to the General Assembly. FIG Council also presented their thoughts on the suggestions. Hereafter there was general discussion and deliberations with a number of members weighing in on the suggestions, some speaking for, others against, yet others elaborating and making further suggestions. DdL subsequently withdrew their suggestions and together with GeoSuisse content to allow Council to further consider these suggestions together with the comments from the General Assembly.

Appendix to item 11: Letter from:

• Geosuisse, Switzerland
• DdL, Denmark
   
• Presentation by DDL
• Council comments to the presentations

Motion: That General Assembly provides guidance to the FIG Council on the suggestions forwarded by GeoSuisse and DdL.

Decision: Council to further consider these suggestions together with the comments from the General Assembly and revert to the General Assembly.

12. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2013-2014

Commission Chair, 2011-2014, were required to submit a written report on the Commission activities covering period from Working Week in Abuja to the General Assembly. These reports include reports of the Commission chair and Commission working groups. The reports include also the two FIG networks: Standards Network and Young Surveyors Network.

Each Commission and Network Chair gave a short report on Commission activities to the General Assembly.

Appendices to item 12: Commission reports:

• 12.01 Commission 1  – hand-outs of presentation
• 12.02 Commission 2 – hand-outs of presentation
• 12.03 Commission 3 – hand-outs of presentation
• 12.04 Commission 4 – hand-outs of presentation
• 12.05 Commission 5 – hand-outs of presentation
• 12.06 Commission 6 – hand-outs of presentation
• 12.07 Commission 7 – hand-outs of presentation
• 12.08 Commission 8  – hand-outs of presentation
• 12.09 Commission 9 – hand-outs of presentation
• 12.10 Commission 10 – hand-outs of presentation
• 12.11 Standards Network – hand-outs of presentation
• 12.12 Young Surveyors Network – hand-outs of presentation

Motion: That the General Assembly adopts the tabled reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.

Decision: The motion was adopted.

13. REPORTS OF TASK FORCES 2013-2014

FIG has currently three Task Forces: 1) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (RICS); 2) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (NZIS); and 3) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (TCG/HARSE).

Each Chair gave a short report on activities of the Task Force to the General Assembly.

Appendices to item 13: Task Force reports:

• 13.1 FIG Africa Task Force (FIG Publication 63) – hand-outs of presentation
• 13.2 Task Force on Surveyors and the Climate Change – hand-outs of presentation
• 13.3 Task Force on Property and Housing – hand-outs of presentation
  

Motion: That the General Assembly adopts the tabled reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.

Decision: The motion was adopted.

14. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2013-2014

14.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Mr. Christiaan Lemmen, Director of OICRF had prepared a report on the OICRF activities since the General Assembly in Abuja. He made a short report to the General Assembly.

Appendix to item 14.1:
Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision: The motion was adopted.

14.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr Jan de Graeve Director of the IIHSM had prepared a report on the IIHSM activities since the General Assembly in Marrakech. Mr John Brock made a short report to the General Assembly on his behalf.

Appendix to item 14.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision: The motion was adopted.

15. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2013-2014

Mr. John Hohol, President of the FIG Foundation had prepared a report on the FIG Foundation activities from May 2013to April 2014. He made a short report to the General Assembly.

Appendix to item 12:

• Report of the FIG Foundation activities 2013-2014
• Result 2013

Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.

Decision: The motion was adopted.

16. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

Since the 36th General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations. The activities with these bodies are in the President’s report, appendix to item 8.

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.

Decision: The motion was adopted.

17. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2013 was held in August 2013 where Prof. William Cartwright was retained as Chair for one further year. FIG has collaborative MoUs with a number of the organizations who are part of JB-GIS.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.

FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards. FIG also joined the IPMS (International Property Measurement Standards) Coalition.

Co-operation with international and regional organisations are in President’s report, appendix to item 8.

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision: The motion was adopted.

18. ELECTION OF PRESIDENT FOR 2015-2018 – PRESENTATION OF CANDIDATE

The Council has received one nomination for the post of FIG President: Chryssy Potsiou, Technical Chamber of Greece. The profile template of the candidate is attached to this agenda. In the first session of the General Assembly the candidate will be given time (not more than 5 minutes) to introduce herself and make a presentation focussing on her ideas, goals and agenda for furthering FIG’s objects and global stature.

The election, notwithstanding that there is only one candidate, will take place at the second session of the General Assembly by blind votes on Saturday 21 June. 2014

Appendices to item 18 and 29: Nomination templates of candidate to FIG President 1.1.2015-31.12.2018:

• Ms Chryssy Potsiou, TCG, Greece
• Handouts of presentation

Motion: That the General Assembly notes the presentation of the candidate, make its careful consideration at the election during the second session of the General Assembly on the 21 June.

Decision: The motion was adopted.

19. ELECTION OF TWO VICE PRESIDENTS FOR 2015-2018 – PRESENTATION OF CANDIDATES

The Council has received six nominations for the two posts of FIG Vice President:

1. Yerach Doytsher, The Association of Licensed Surveyors in Israel;
2. Diane Dumashie, RICS, United Kingdom;
3. Kate Fairlie, SSSI, Australia;
4. John Hannah, NZIS, New Zealand;
5. Mikael Lilje, Swedish Professionals for the Built Environment, Sweden; and
6. Rudolf Staiger, DVW, Germany

Council with deep regret accepted Yerach Doytsher’s withdrawal of his candidacy. The profile templates of each candidate as well as presentation hand-outs are attached to these minutes. Each candidate introduced her/him and made a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly.

The elections will take place at the second session of the General Assembly by blind votes on Saturday 21 June, one position at a time.

Appendix to item 19 and 28: Profiles of the candidates for FIG Vice President 1.1.2015-31.12.2018:

• Diane Dumashie, RICS, United Kingdom; handouts of presentation
• Kate Fairlie, SSSI, Australia; handouts of presentation
• John Hannah, NZIS, New Zealand; handouts of presentation
• Mikael Lilje, Swedish Professionals for the Built Environment, Sweden; handouts of presentation
• Rudolf Staiger, DVW, Germany

Motion: That the General Assembly notes the presentations of the candidates, makes its careful consideration at the elections during the second session of the General Assembly on the 21 June.

Decision: The motion was adopted.

20. DECISION OF THE VENUE FOR FIG WORKING WEEK 2017 – PRESENTATION OF CANDIDATES

Friday 20 June 2014

A memo of the Presidents Meeting will be distributed to all presidents (to be added).

Saturday, 21 June, 09:00–13:00 and 14:00-16:00
Conference Hall, Nicon Luxury
General Assembly, Second Session and Closing Ceremony

23. ROLL CALL

Vice President Rudolf Staiger took the roll call. The roll call was done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts the staff of FIG Office. Since only member associations that have paid all their membership fees to the end of 2013 are allowed to vote at the meeting, a list of member associations that are not allowed to vote was published on the FIG web site 15 May 2014. Members who paid their arrears at the General Assembly will also be allowed to vote.

Appendix to items 2 & 23: Roll Call
Appendix to items 2 & 23: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2013 and earlier

After the roll call, 58 members out of 101 members were present and 56 were allowed to vote with a total of 74 votes in accordance with the amendments to FIG Statutes Item 6.6.

Motion: That present members are recorded in the minutes.

Decision:

24. MEMBERSHIP

There were no new membership issue to bring before the General Assembly.

Motion: That the General Assembly notes that Council has no new membership issue to bring before the General Assembly.

Decision: The motion was adopted.

25. DECISION ON THE VENUE FOR 2017 FIG WORKING WEEK

Candidates for FIG 2017 Congress have made their presentations in the first session of the General Assembly and FIG Council has presented its evaluation. The decision was made between:

• Finnish Association of Geodetic and Land Surveyors (MIL) and Finnish Association of Surveyors (MAKLI) with the National Land Survey of Finland (NLS) as partner in Helsinki;
• Nepal Institution of Chartered Surveyors (NICS) in Kathmandu,
• Vietnam Association of Geodesy, Cartography and Remote Sensing (VGCR) in Hanoi.

The decision took place by blind votes following the FIG statutes and internal rules. If there were no absolute majority in the first round of voting, a second vote will be organised between those two candidates that have most votes.

A total of 73 votes were cast and the results of the ballot was as follows -

• Candidate A (Finnish Association of Geodetic and Land Surveyors (MIL) and Finnish Association of Surveyors (MAKLI) with the National Land Survey of Finland (NLS) as partner in Helsinki): 50 votes
• Candidate B (Nepal Institution of Chartered Surveyors (NICS) in Kathmandu): 8 votes; and
• Candidate C (Vietnam Association of Geodesy, Cartography and Remote Sensing (VGCR) in Hanoi): 15 votes.
  

Motion: This General Assembly decides the host and venue for FIG 2017 Working Week.

Decision: General Assembly decided that the 2017 FIG Working Week would be co-organized together with the Finnish Association of Geodetic and Land Surveyors (MIL) and Finnish Association of Surveyors (MAKLI) with the National Land Survey of Finland (NLS) as partner in Helsinki.

26. DECISION ON THE VENUE FOR 2018 FIG CONGRESS

The sole candidate, Turkish Chamber of Survey and Cadastre Engineers, for hosting the FIG 2018 Congress in Istanbul, Turkey has made their presentation in the first session of the General Assembly. The General Assembly was to affirm the sole candidate by voting to host the FIG 2018 Congress in Istanbul, Turkey.

A total of 73 votes were cast and the result of the ballot was 72 votes in favour and 1 vote against.

Motion: That the General Assembly decides on the host and venue of FIG 2018 Congress

Decision: General Assembly decided that the 2018 FIG Congress would be co-organized with the Turkish Chamber of Survey and Cadastre Engineers in Istanbul, Turkey

27. APPOINTMENTS OF COMMISSION CHAIRS 2015-2018

According to the FIG Statutes and Internal Rules the General Assembly elected Commission Chairs Elect at its General Assembly in 2012 in Rome, Italy. These Chairs Elect will then become Chairs of the Commissions for the next term of office, 2015-2018. Thus the General Assembly shall appoint at this meeting Commission Chairs for the term of office 1.1.2015-31.12.2018. Their respective nominating member associations have reconfirmed all nominated Chairs 2015-2018.

Appendix to item 27: Nomination form from 2012 and reconfirmation by association:

Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand - nomination form - confirmation
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands - nomination form - confirmation
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy - nomination form - confirmation
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria - nomination form - confirmation
Commission 5: Prof. Volker Schwieger, DVW, Germany - nomination form - confirmation
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria - nomination form - confirmation
Commission 7: Ms. Gerda Schennach, OVG, Austria - nomination form - confirmation
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana - nomination form - confirmation
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR - nomination form - confirmation
Commission 10: Mr See Lian Ong, RICS, United Kingdom - nomination form - confirmation

Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria - confirmation

Motion: That General Assembly unanimously appoints for term of office 1.1.2015-31.12.2018 as follows:
Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria
Commission 5: Prof. Volker Schwieger, DVW, Germany
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria
Commission 7: Ms. Gerda Schennach, OVG, Austria
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR
Commission 10: Mr See Lian Ong, RICS, United Kingdom
Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria

Decision: The motion was adopted

28. ELECTION OF TWO VICE PRESIDENTS FOR 2015-2018

This General Assembly will elect two Vice Presidents for the term of office 1.1.2015-31.12.2018. The election took place between: Diane Dumashie, RICS, United Kingdom; Kate Fairlie, SSSI, Australia; John Hannah, NZIS, New Zealand; Mikael Lilje, Swedish Professionals for the Built Environment, Sweden; and Rudolf Staiger, DVW, Germany.

The elections took place at the second session of the General Assembly by blind votes one position at a time. If there was no absolute majority in the first round of voting, a second vote will be organised between those two candidates that have most votes.

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International Federation of Surveyors, FIG, is a United Nations and World Bank recognized non-governmental organization of national member associations and covers the whole range of professional fields within the global surveying community. It provides an international forum for discussion and development aiming to promote professional practice and standards.

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