Agenda

FIG 36^th GENERAL ASSEMBLY

AGENDA

1. OPENING PROCEEDINGS

President CheeHai Teo to open the 36th General Assembly.

2. ROLL CALL

Vice President Rudolf Staiger to take the roll call.

Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the FIG officers. Member associations are asked to inform the FIG Office, Claudia Stormoen: csp@fig.net by 21 April 2013 about their attendance and at the same time to submit the names of their delegates and to inform who their Head of the delegation is, if it is not the President or Chair. Since only member associations that have paid all their membership fees to the end of 2012 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published on the FIG web site 10 April 2013. All other members are also encouraged to inform FIG Office about their attendance.
 

Appendix to items 2 & 20: Roll Call
Appendix to items 2 & 20: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2011 and earlier - posted 10 April 2013.

Motion: That members present are recorded in the minutes.

Decision:

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers following the principle that the tellers will represent member associations hosting the preceding and the current General Assembly.

Motion: That the General Assembly appoints two tellers, representing respectively the preceding and the current hosts, for the two sessions of the General Assembly.

Decision:

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 35^th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Rome, Italy, May 2012

Minutes of the General Assembly in Rome, Italy, May 2012 without appendices

Motion: That the minutes be adopted as recorded.

Decision:

6. MEMBERSHIP

6.1 Acceptance of new members

FIG has received no new applications for membership from national associations during 2012/13.

6.1.1 Association des Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon

After the General Assembly Agenda was sent out FIG received an application from Association des Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon (MA-10122). Approved by Council on 5 May 2013. (added 5 May 2013)

Appendix to item 6.1.1: Membership application from the Association des Professionels de l'Ingenierie Topographique du Gabon (APIT)

6.1.2 Bahamas Association of Land Surveyors

After the General Assembly Agenda was sent out FIG received an application from Bahamas Association of Land Surveyors. Approved by Council on 5 May 2013. (added 5 May 2013)

Motion: That the General Assembly records that there are no new membership applications from national associations.
That General Assembly approves the membership application from Association des Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon, and the Bahamas Assiciation of Land Surveyors. (added 5 May 2013)

Decision:

6.2 Other member association issues

6.2.1 The Society of Chartered Surveyors, Ireland

The Society of Chartered Surveyors has merged with RICS, United Kingdom, and has therefore terminated its membership with FIG since they are now represented through RICS. FIG Council has agreed to move the membership to RICS.

Motion: That the General Assembly records the decision of the Council to move the SCS membership in FIG to RICS.

Decision:

6.2.2 The Appraisal Institute, United States

The Appraisal Institute has decided to terminate their membership with FIG.

Motion: That the General Assembly records the decision of the Appraisal Institute to terminate their membership of FIG.

Decision:

6.3 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:

• MA-10001 Ordre des Geometres-Experts Fonciers, Algeria
• MA-10011 Sociedade Brasilieira de Cartografia, Geodesia, Fotogrametria e Sensoriamento Remoto, Brazil Has meanwile paid their arrears (added 5 May 2013)
• MA-10114 Albania Association of Geodesy
• MA-10115 Ethiopian Surveying Professionals Association (ESPA) - has applied for poor membership support. (added 5 May 2013)

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent letters to these associations informing that if their membership fees are still in arrears at the time of the General Assembly in Abuja, then the General Assembly shall expel these member associations.

As at 5.3.2013 the number of FIG member associations is 103 from 87 countries. After expulsions the number of FIG member associations will be 99 from 84 countries.
Status 6 May 2013: 103 members from 87 countries

Motion: That the General Assembly expels the

• MA-10001 Ordre des Geometres-Experts Fonciers, Algeria
• MA-10011 Sociedade Brasilieira de Cartografia, Geodesia, Fotogrametria e Sensoriamento Remoto, Brazil - (changed 5 May 2013)
• MA-10114 Albania Association of Geodesy
• MA-10115 Ethiopian Surveying Professionals Association (ESPA) - changed 5 May 2013)

from the FIG membership if their membership fees still are in arrears 6 May 2013.

Furthermore that the General Assembly acknowledges the Council decision to grant Ethiopian Surveying Professionals Associations poor membership support (added 5 May 2013)

Decision:

6.4 Other membership issues

Corporate members

The Council has admitted the following companies to become a Corporate Member of FIG after the General Assembly in 2012:

• CM 30051 - ISQ Portugal (category F – regional level)
  

Following corporate members have terminated their membership since May 2012:

• CM-30009 - Grontmij nv, The Netherlands (category C –silver level)
• AED-SICAD Aktiengesellschaft, Germany (Category D – Bronze level)
• Mason Land Surveys CM-10015 (Category D - Bronze level) (added 5 May 2013)

The Council has expelled the following corporate members because of unpaid membership subscriptions:

• CM-30013 IGN France International, France (Category D – Bronze level)
• CM-30045 Hi-Target Survey Instrument CO, China (Category C – Silver level)

After these changes the number of corporate members is now 22. After 5 May 21 corporate members

Affiliate members

The Council has admitted the following national agency to become an affiliate member:

• AF-20046 Consejo Federal de Catastro de la Republica Argentina (C.F.C)

The Council has expelled following affiliate member because of unpaid membership subscriptions:

• AF-20032 Surveying Department, Dubai Municipality, United Arab Emirates

The number of Affiliate Members after these changes remains at 41.

Academic members

The Council has admitted the following universities and institutions to become an academic member:

• AC-40127 University of Stuttgart
• AC-40128 Universidad de los Andes
• AC-40129 Rovaniemi University of Applied Siences
• AC-40130 Lebanese International University, LIU
• AC-40131 INES-Ruhengeri
• AC-40132 Ecole Nationale du Cadastre et des Sciences Geographique, ENCSG, GABON – NEW 5 May 2013

The Council has expelled following universities because of unpaid membership subscriptions:

• AC-40008 Arabian Gulf University, Bahrain
• AC-40014 Universidad de Concepcion, Chile
• AC-40056 Polytechnic University of Puerto Rico restored 13 March 2013
• AC- 40095 National Water Research Center, Egypt
• AC-40100 The National Research Institute of Astronomy & Geophysics, Egypt

The number of Academic Members after these changes is 91 - after 5 May 92 (added 5 May 2013)

Correspondents

At its meeting 4/2011 Council has decided to terminate the appointment of correspondents from Bhutan, Eritrea, Gabon, India, Lesotho, Peru, Saint Lucia WI, Tanzania and Tuvalu at the end of 2012.

After these decisions the number of correspondents is 4.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

6.5 Appointment of Honorary Member

After the General Assembly Agenda was send out FIG received an application from the National Land Survey of Finland and the Finnish Association of Geodetic and Land Surveyors to appoint FIG Director Markku Villikka Honorary Member of FIG. Council decided 5 May to bring this application forward to the General Assembly.

Appendix to item 6.5: The nomination letter from the National Land Survey of Finland and the Finnish Association of Geodetic and Land Surveyors.

Motion: That the General Assembly approves the application to appoint FIG Director Markku Villika Honorary Member.
(added 5 May 2013)

Decision:

7. PRESIDENT’S REPORT

President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Marrakech in May 2011.

Appendix to item 7: President’s report

Motion: That the General Assembly accepts the President’s report.

Decision:

8. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2012-2013 

Each Commission Chair, 2011-2014, has submitted a written report on the Commission activities covering period from Working Week in Rome to Working Week in Abuja. These reports include reports of the Commission chair and Commission working groups. The reports include also the two FIG networks: Standards Network and Young Surveyors Network.

Each chair will give a brief report on their respective Commission key activities at the meeting

Appendices to item 8: Commission reports:

• 8.01 Commission 1
• 8.02 Commission 2
• 8.03 Commission 3
• 8.04 Commission 4
• 8.05 Commission 5
• 8.06 Commission 6
• 8.07 Commission 7
• 8.08 Commission 8 22 April 2013
• 8.09 Commission 9
• 8.10 Commission 10
• 8.11 Standards Network
• 8.12 Young Surveyors Network

Motion: That the General Assembly adopts reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.

Decision:

8.13 Appointment of Commission 10 Chair Elect

The application of Commission 10 Chair Elect was last year in Rome postponed to 2013 General Assembly. After the General assembly agenda was published, FIG has received an application from RICS for See Lian Ong, for the position as Commission 10 Chair Elect. FIG Office has not received any other nominations. FIG Council decided on its meeting on 5 May 2013 to bring this application forward to General Assembly for approval.

Appendix to item 8.13: Application form from RICS to appoint See Lian Ong as Chair Elect for Commission 10

Motion: That the General Assembly will approve the application of See Lian Ong, RICS for the position as Commission 10 Chair Elect.
(added 5 May 2013)

Decision:

 

8.14 Young Surveyors Network

Having had discussion with Eva-Maria Unger (OVG, Austria), President Gert Steinkellner (OVG,-Austria) and Chair of YSN, Kate Fairlie (SSSI, Australia), Council has decided to nominate Eva-Maria Unger, the current Secretary of YSN as the chair-elect of the Young Surveyors Network (2015 – 2018).

Motion: That the General Assembly approves the nomination.

Decision:

9. REPORTS OF FIG TASK FORCES 2012-2013

FIG has currently three Task Forces: 1) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (RICS, United Kingdom); 2) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (NZIS, New Zealand); and 3) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (HARSE/TCG, Greece).

Appendices to item 9: Task Force reports:

• 9.1 FIG Africa Task Force
• 9.2 Task Force on Surveyors and the Climate Change
• 9.3 Task Force on Property and Housing - to be added

Motion: That the General Assembly records all Task Force reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.

Decision:

10. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2012-2013

10.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Mr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Rome. He will make a brief report orally at the General Assembly.

Appendix to item 10.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision:

10.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Rome. IIHSM will make a short oral presentation at the General Assembly.

Appendix to item 10.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision:

11. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2012-2013

Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from May 2012 to February 2013. He will make a brief report orally at the General Assembly.

Appendix to item 12: Report of the FIG Foundation activities 2012-2013

Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.

Decision:

12. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

The main partners in the co-operation with the United Nations and the World Bank since the FIG Working Week in Rome have been:

• World Bank
• United Nations Global Geospatial Information Management
• United Nations Human Settlement Programme (UN-HABITAT) Global Land Tool Network
• Food and Agriculture Organization (FAO)
• United Nations Group of Experts on Geographical Names (UNGEGN)
• United Nations Office for Outer Space Affair (UNOOSA)
• United Nations Economic Commission for Africa (UNECA)
• United Nations Regional Committee on Global Geospatial Information Management for Asia and the Pacific (UN-GGIM-AP)

The activities with these bodies are described in the President’s report, appendix to item 7.

Motion: That the General Assembly

• adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.

Decision:

13. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2012 was held in Melbourne, Australia, where Prof. William Cartwright was retained as Chairperson for further one year.

Co-operation with international and regional organisations is described in President’s report, appendix to item 7.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS and PAQS. Some of the partners are also working together within the Habitat Professionals Forum.

FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision:

14. FIG ACCOUNTS FOR 2012 AND AUDITOR’S REPORT AND BUDGETS 2013-2016

Vice President Bruno Razza and former Vice President Iain Greenway have jointly prepared a report on the FIG Financial Issues. This report includes summary of 2012 accounts, an updated budget for 2013 and proposals for budgets 2014-2016 with notes and proposal for membership fees for member associations in 2015.

The Auditors Report includes the auditors report from 2012, official accounts (income statement 2012) and balance sheet 31 December 2012.

Appendix to item 14:

• Report on Financial Issues (including 2012 accounts and budgets 2013-2016)
  Annexes:
• 14A Auditor's Report, Income Statement for 2012 and Balance Sheet at 31 December 2012.
• 14B FIG Result 2012
• 14C FIG Budgets 2013-2016
• 14D List of member associations whose membership fees are in arrears for 2012 and earlier and that are not allowed to vote, to be posted 10 April 2013.

Motion: That the General Assembly

• adopts the audited accounts for 2012 and
• adopts budgets for 2013–2016

15. SUBSCRIPTION RATES FOR 2015

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 14.

The 2012 General Assembly approved membership fees for 2014 as follows:

See the World Bank lists of the low-income economies and the lower-middle-income economies.

The Council proposes to the General Assembly to keep the membership fees for member associations for 2015 at the same level as endorsed by the General Assembly in 2012 for 2014. In the draft budgets for 2013-2016 the membership fees are planned to be kept at the 2013 level for all membership categories for 2013-2015.

In addition, Council has looked again at the maximum fee, which is currently set at 5,500 members. Council considered holding this to a fixed monetary amount, or adjusting the number of members, and have concluded that it would be appropriate to fix it at 5,500 members or €25,000, whichever is the lower – this would be the maximum that any Member Association would pay to be a member of FIG. The current maximum is 5,500 members x €4.48 = €24,640; the cap of €25,000 would apply once the subscription rate has increased by 1.5% or more.

Motion: That the General Assembly adopts following membership fees payable by member associations in 2015: